Executive Assistant (Paralegal Experience Preferred)

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

We are seeking an Executive Assistant to join our Accident Reconstruction team.  This is a unique opportunity for a driven person with a well-rounded skill set to join our team, whose responsibilities extend beyond those of traditional Executive Assistant. The ideal person for this role will need to not only have a strong grasp of administrative tasks but also be flexible and a strategic thinker able to take on a variety of tasks.  The Denver office has a team of approximately 40 professionals, the office provides consulting and expert witness services mostly to law firms and insurance claims professionals, determining the causes and dynamics of vehicle accidents.  Our work product is typically a written report which expresses an opinion as to collision dynamics – whether it be contruibutions from product design, driver distraction/inattention, or environmental factors, just to name a few types of cases.

We are seeking an energetic Executive Assistant to work in our Greenwood Village, CO office . J.S. Held is focused on learning and development and is continually looking to attract and retain top talent who are creative, self-motivated, and organized.

Job Responsibilities:

• Assist in editing, detail quality review and finalizing reports and exhibits to provide to clients
• Process inquiries into the firm’s services and individual team members request for services
• Process conflict check inquiries, assist in billing, generating invoices, process new case information and interaction with firm systems D365 and BOX
• New case set up, processing case documents provided by clients, organization of documents in folders, correspondence directly with clients
• Able to multi-task, field client inquiries, assist in preparation of reports, work with others in the office
• Handles requests and performs administrative support to small teams and/or leadership as needed for special projects
• Back up reception/answering calls, taking messages and transferring phone calls.
• Assist with any other tasks assigned by the executives

Required Qualifications:

• Previous experience in office administration or other related fields; preferably supporting senior management in large organizations
• Ability to prioritize and multitask
• Legal background a plus
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Microsoft Office required. Must be Excel, Word, and PowerPoint proficient and have the ability to embrace new technology.
• Demonstrate job stability.

Physical and Mental Job Qualifications

• Must be able to commute and work in person 5 days week in our Greenwood Village, CO office. 

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Generous PTO Policy
• Medical, Dental, and Vision Insurance
• 401k Match

A reasonable estimate of the salary range for this role is $28- $34 per hour. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email [email protected] and include “Applicant Accommodation” within the subject line with your request and contact information.

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