Executive Assistant / Operations & Project Coordinator

Assist World

South Africa Remote part_time

Posted: April 7, 2026

Job Description

About the Role
We’re looking for a highly organised, proactive, and detail-oriented Executive Assistant tosupport a fast-paced consulting business focused on marketing strategy, events, and clientdelivery.
This is not a traditional EA role. You’ll act as a true right-hand partner, helping to manageworkflows, coordinate projects, and bring structure to a dynamic, growing business. There’sstrong potential for this role to evolve into a more senior operational or strategic position overtime.
Key Responsibilities
Executive & Administrative Support● Manage inbox, calendar, and day-to-day scheduling● Maintain CRM and databases with accuracy and consistency● Handle general admin tasks and coordination
Project & Operations Management● Support project delivery using tools like monday.com● Track tasks, timelines, and deliverables across multiple projects● Help bring structure and organisation to workflows and processes
Client & Communication Support● Assist with client communication (primarily email, occasional calls)● Join client meetings where needed to support coordination and visibility● Follow up with stakeholders, vendors, and partners
Event & Marketing Support● Assist with event coordination and logistics● Support marketing-related tasks where needed (e.g. Mailchimp, Canva)

Ideal Candidate:
● Highly organised with strong attention to detail
● A proactive self-starter who takes initiative without needing constant direction● Comfortable working in a fast-paced, ever-changing environment● Strong communicator, both written and verbal● Confident, personable, and able to interact with clients when needed● Calm under pressure and able to prioritise effectively

Skills & Experience:
Essential:● Experience in an Executive Assistant, Operations, or Project Coordination role● Familiarity with project management tools (e.g. monday.com or similar)● Strong organisational and multitasking abilities● Experience with Google Workspace
Desirable:● Experience with Cvent or event management tools● Exposure to Mailchimp, Canva, or marketing platforms● Familiarity with AI tools (or willingness to learn)● Background in consulting, events, or hospitality industries

Working Style:
● Must be available during US Central Time (CT) hours● Comfortable working closely with a founder in a collaborative, fast-moving environment● Able to think ahead, anticipate needs, and problem-solve independently

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

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