Executive Assistant / Operations Assistant

Position: Executive Assistant / Operations Assistant

Working Hours: US Hours (9am-5pm EST)

Full-Time, Remote Work.

Key Responsibilities

• Provide day-to-day administrative and operational support to leadership.
• Assist with bookkeeping coordination, including preparing and organizing financial information.
• Support payroll coordination and time tracking to ensure accuracy of employee records.
• Create and manage invoices and quotes for clients.
• Track and manage inventory and operational supplies.
• Maintain and update information across multiple systems including Xero, Tradify, and time tracking platforms.
• Coordinate scheduling, task tracking, and operational follow-ups.
• Communicate with customers regarding scheduling, invoices, and general service inquiries.
• Monitor tasks and workflows to ensure items are completed and followed up on.
• Help improve internal organization and processes as the company continues to grow.

Requirements:
• Previous experience as an Administrative Assistant, Executive Assistant, or Operations Assistant preferred.
• Experience with invoicing, scheduling, and customer communication.
• Comfortable working with multiple software systems and learning new tools quickly.
• Experience with Xero, Tradify, or similar accounting/operations platforms is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Highly proactive, detail-oriented, and reliable.
• Ability to identify tasks that require follow-up and take initiative without being prompted.
• Experience supporting a service-based company is preferred.

Benefits:
• Comfortable working U.S. hours
• Remote work from home

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.