Executive Assistant / Operations Assistant Manager - A336

Industry

Investment Management / Family Office / Financial Services

Work Arrangement

Fully Remote

Job Type

Full-Time | Independent Contractor

Work Schedule

US Eastern Time (EST)

Locations:

Philippines (PH), Latin America (LATAM), Anywhere remote

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is an institutionally structured family office managing a diversified investment portfolio across multiple asset classes. In addition to core investment activities, the firm is actively involved in incubating new ventures and supporting entrepreneurial initiatives. The organization operates across global markets and maintains relationships with investors, founders, and strategic partners.

Role Overview

This role serves as the operational right hand to a senior principal managing a complex, multi-threaded investment and entrepreneurial portfolio. The position combines executive support, research and analysis, project coordination, and relationship management across both institutional investment activities and new venture initiatives.

You will work directly with the principal to ensure that priorities move forward efficiently, information is synthesized clearly, and operations run seamlessly. The role is highly dynamic, with responsibilities ranging from preparing investment briefings to coordinating projects and managing strategic relationships.

This is a high-trust, high-autonomy position suited for someone who is proactive, detail-oriented, and thrives in fast-paced, ambiguous environments.

Your Impact

You will enable the principal to operate at a higher level by ensuring that time, information, and priorities are structured effectively. Your work will directly contribute to improved decision-making through high-quality research, well-prepared briefings, and organized workflows.

You will help streamline operations across multiple ventures, ensuring that projects move forward without delays and key relationships are actively managed. By maintaining accurate tracking systems and delivering clear insights, you will play a critical role in supporting investment activities and strategic initiatives.

Core Responsibilities

Executive Support & Calendar Management – 30%

• Own and manage the principal’s calendar, scheduling, and meeting logistics
• Prepare structured daily and weekly briefing materials with context and objectives
• Manage email triage and support executive communications
• Coordinate travel arrangements and logistics
• Support speaking engagements and event coordination

Research, Analysis & Intelligence – 25%

• Conduct industry research and deep dives across investment and business topics
• Gather and synthesize information from multiple sources into clear reports
• Produce concise, high-quality written summaries and insights
• Track key themes, trends, and strategic signals across investments

Project Coordination & Execution Management – 20%

• Drive timelines and execution across investment and venture initiatives
• Maintain dashboards and track project progress
• Coordinate deliverables and follow-ups across multiple projects
• Support tracking of deal flow and investment activity

Relationship & CRM Management – 15%

• Maintain and update CRM systems across investor and partner relationships
• Coordinate investor communications and private events
• Assist with diligence materials and documentation
• Track relationship notes and engagement history

Personal & Operational Coordination – 10%

• Support selective personal logistics and coordination needs
• Assist with operational execution of a consumer-facing subscription project
• Coordinate administrative and operational tasks as required

Requirements:
Must-Haves (Required)

• 2+ years of experience in executive support, operations, or similar roles within investment, finance, or high-performance environments
• Strong research and analytical skills with the ability to synthesize complex information
• Excellent written and verbal English communication skills
• High level of proficiency in Notion
• Proven ability to work independently and proactively manage priorities
• Strong organizational and time management skills in fast-paced environments
• High level of discretion and ability to handle confidential information
• Comfort working across multiple workstreams with changing priorities
• Understanding of investment processes, deal flow, and relationship management

Nice-to-Haves (Preferred)

• Experience in family offices, private equity, venture capital, or financial services
• Familiarity with investor relations or investment memo preparation
• Experience with CRM systems and relationship tracking
• Exposure to project management beyond traditional executive assistant responsibilities
• Familiarity with AI tools for research and productivity

Tools Proficiency

Must-Haves (Required)

• Notion
• Google Workspace
• Email platforms
• Calendar management tools

Nice-to-Haves (Preferred)

• ChatGPT
• Claude
• Perplexity
• Fathom
• CRM platforms

Benefits:
• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

• Application
• Screening
• Skills Assessment
• Top-grading Interview
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?

If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.