Executive Assistant On site

Position: Executive Assistant to the CEO (On-site)
Location: Colombia / Peru
Schedule: 8:00 AM – 6:00 PM EST
Salary Range:
• Colombia: COP $4,880,000
• Peru: PEN 4,600
Overview: We are seeking a highly skilled, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO. The ideal candidate excels in a fast-paced environment, demonstrates strong critical thinking, communicates exceptionally in English, and manages multiple priorities with precision and discretion.
Responsibilities:
• Executive Support:
• Manage the CEO’s complex calendar and schedule meetings across multiple time zones.
• Handle professional correspondence, task coordination, and daily operational workflow.
• Maintain confidentiality and adhere to strict data privacy and cybersecurity protocols.
• Demonstrate outstanding business communication skills in English (verbal and written).
• Adapt quickly to shifting priorities with a problem-solving mindset.
• Project & Task Management:
• Act as a liaison between the CEO and internal teams to ensure alignment on priorities.
• Set up projects in Microsoft Teams with proper structures.
• Use ERP (Accelo) to create/update projects, tasks, business development activities, proposal budgets, contract administration, and CRM entries.
• Track deadlines, follow up with team members, and provide status reports.
• Proactively identify bottlenecks and propose solutions to keep projects on schedule.
• Quality Control:
• Review client deliverables for accuracy, data integrity, and version control.
• Proofread and format PowerPoint, Word, Excel, and PDF documents to meet high professional standards and brand guidelines.
• Graphic Design:
• Create high-quality presentations in PowerPoint or Canva.
• Design infographics, social media assets, and visual elements aligned with internal and client branding.
• Ensure consistency and adaptability across all visual outputs.
• Data Management & Security:
• Manage and validate complex data sets with accuracy and compliance.
• Ensure sensitive information is shared only with authorized audiences.
• Event Planning (Remote Management):
• Plan and coordinate in-person events (workshops, client meetings, conferences).
• Handle venue sourcing, vendor coordination, catering, logistics, and budgets.
• Develop detailed timelines and checklists for flawless execution.
• Manage all planning remotely—no travel required.
• Report Creation (Using MS365 Copilot):
• Aggregate and analyze data from multiple sources.
• Generate reports with insights, recommendations, and visual representations (charts, graphs, infographics).
• Prepare executive-ready briefs and presentations for decision-making.
• Additional Responsibilities:
• Perform light bookkeeping tasks (expense reports, draft invoices).
• Use AI tools responsibly and stay updated on new technologies to optimize workflows.
Requirements:
• 5+ years of proven experience as an Executive Assistant
• Advanced proficiency in MS Office Suite and Canva (required)
• Power BI skills (preferred)
• Exceptional organizational and multitasking abilities
• Strong attention to detail and professionalism
• High discretion when handling confidential information
• Advanced English (C1), spoken and written

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