Executive Assistant & Office Coordinator

Come shape the future of education with us.

At Compass, we're on a mission to transform the school day for everyone - from staff and students to families and administrators. We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving.

That mission has fuelled our growth into a global scale-up, now supporting 5,000+ schools across three countries, backed by a team of 300+ people. Our all-in-one school management platform is redefining how education communities connect, communicate and operate.

We're now looking for an Executive Assistant & Office Coordinator to help keep our Sydney team running at its best.

About the Role

Based onsite in our Sydney office, this role provides day-to-day administrative and coordination support to members of our Sydney senior leadership team, while keeping the Sydney office running smoothly. It's well suited to someone with a few years of administrative or coordination experience who's ready to step into a fast-paced, high-growth environment and genuinely make an impact.

This is a part-time, onsite role working four days per week (0.8 FTE).

What you'll do

Executive Support

• Provide calendar coordination, meeting scheduling and day-to-day administrative support to senior leaders.
• Assist with preparation of documents, presentations and basic reporting.
• Support meeting coordination, including agendas, note-taking and follow-ups.
• Manage travel bookings and expense administration for assigned leaders.
• Help triage and coordinate incoming requests, ensuring timely and professional responses.

Office Coordination

• Support the smooth day-to-day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queries.
• Maintain office supplies, kitchen, meeting rooms and shared spaces - including daily upkeep of kitchen, dishwasher and coffee machine.
• Coordinate couriers, deliveries and daily mail management.
• Monitor company car registers and coordinate bookings for staff.
• Assist with the organisation of staff gifts, awards and stakeholder thank-you items.
• Escalate facilities issues as needed and provide ad-hoc support across the business.

Events & Culture

• Assist with organising internal events, team activities and office initiatives - from leadership off sites and team lunches to end-of-year celebrations.
• Coordinate catering and logistics for meetings and small events.
• Support ad-hoc travel bookings including flights, accommodation and car hire.
• Partner with the People & Talent team on culture initiatives and in-office experiences.

Requirements:
About You

This role is for someone who takes pride in making things work - someone who's proactive, organised and energised by variety.

You will bring:

• 2–3 years' experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholders.
• A proactive approach - you anticipate needs, take initiative and follow through reliably.
• Excellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholders.
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
• Sound judgement when handling sensitive or confidential information.
• A positive, can-do attitude and a genuine enjoyment of being the person who holds things together.

Highly regarded:

• Prior experience in an Executive Assistant capacity.
• Experience working in a tech, SaaS or high-growth scale-up environment.

Benefits:
Why Join Compass

You’ll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer:

• A vibrant, connected onsite office environment in the heart of North Sydney.
• Learning and development opportunities, including a dedicated PD budget.
• 24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat support.
• A parental leave program for both primary and secondary carers.
• Regular team events, social budgets and in-office perks help you stay connected, from team lunches to end-of-week socials.
• Employee Referral Program
• A supportive, inclusive culture where your voice is valued and heard.

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, you’ll need:

• A valid Employee Working With Children Check
• A satisfactory National Police Check
• Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate)

Ready to Apply?

If you're excited by the opportunity to keep a growing team organised, connected and running at its best, we'd love to hear from you.

Find out more about Compass on our website - www.compass.education.