Executive Assistant & Office Administrator, Acumen India

Acumen is seeking an Associate with at least 5 years of experience in office administration or executive support to join the Acumen India team. This role will be based out of our Mumbai office and will play a key role in supporting senior leadership and ensuring the smooth day-to-day functioning of the office.

About Acumen

Acumen is a global force of entrepreneurs, investors, philanthropists, and social innovators working together to build a world based on dignity. We were founded by Jacqueline Novogratz on the radical idea that business, when cultivated with moral imagination, can break the cycle of poverty. We invest in transformational companies, build sustainable markets, and prepare leaders with the tools they need to create a more just and inclusive future. Since 2001, we have scaled companies and shaped markets in some of the hardest-to-reach communities on the planet, impacting over half-a-billion lives. To learn more visit acumen.org.

About the role
Acumen India is seeking a dynamic individual for a hybrid role encompassing Office Administrator (50%) and Executive Assistant (50%) responsibilities. Reporting to the India Country Director, this role requires a proactive, organized individual with a talent for multitasking and a commitment to our mission.

Accountabilities:

Executive Assistant to the India Country Director (50%)

• Manage and seamlessly coordinate the India Country Director’s daily schedule, effectively balancing multiple, concurrent priorities across time zones

• Arrange and manage domestic and international travel, ensuring clear communication of preferences and timely delivery of comprehensive travel itineraries and briefing packs

• Prepare, submit, and track expense reports promptly following travel, in line with organizational policies

• Handle highly sensitive information with discretion; maintain accurate records, documentation, and filing systems

• Prepare high-quality meeting briefing materials, including background research on participants and relevant strategic context

• Attend key meetings, take detailed notes, and proactively track and follow up on action items

• Support special projects and strategic initiatives as required

• Conduct basic analysis and synthesize information to support leadership decision-making

Office Administration & Support to Acumen Academy Team (50%)

• Ensure smooth functioning of Acumen India office by liaising closely with Acumen’s managed vendors and IT service provider

• Collaborate with other office administrators and support organization-wide IT projects, implementations, and ongoing administration

• Coordinate logistics for visits by the Acumen CEO, President, including local transportation and domestic travel arrangements

• Provide administrative support to the Acumen Academy team, including coordination of signing, printing, and stamping of agreements as required

• Support due diligence processes for the Acumen Academy team, including collection and organization of documents from partner organizations

• Support data verification, data collection, and integration across organizational databases and platforms

Skills and Qualifications:

• Minimum 5 years of experience in office administration and providing executive support to senior leadership

• Strong organizational, planning, and project management skills

• Demonstrated ability to take initiative, work independently, follow through on commitments, and consistently meet deadlines

• Proven capability to coordinate vendor payments in a timely manner, ensuring transparency and close collaboration with the Finance team

• Ability to thrive in a dynamic, fast-paced environment, adapt to change, and manage multiple priorities effectively

• High level of technology proficiency, including Microsoft Office and Google Workspace (Outlook, Excel, Word); ability to quickly learn tools such as Slack, NetSuite, or equivalent platforms

• Exceptional written and verbal communication skills

• Strong attention to detail with a quality-focused mindset

• Solutions-oriented problem solver with sound judgment

• Self-reflective, values-driven, and aligned with Acumen’s mission and values

• Permanent authorization to work in India

Deadline to apply

Acumen is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We welcome applications from all qualified candidates, regardless of gender, age, differential ability, race, religion, sexual orientation, or background.

Applications will be reviewed and interviews scheduled on a rolling basis.

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