Executive Assistant May 2026

Are you passionate about shaping the future of humanity's presence in space? Lunar Outpost, a trailblazer in space robotics, invites you to join our team! Lunar Outpost is dedicated to creating a sustainable presence in space, while also driving a positive impact here on Earth. We are seeking a talented Executive Assistant to help us create the future of lunar surface mobility in a fast-paced startup environment.

As the Executive Assistant, you will be responsible for providing high-level administrative support to Lunar Outpost’s Chief Executive Officer. The ideal candidate is excited about the prospect of cultivating efficiency for the CEO, thereby contributing to the company's success and the realization of our mission to enable a sustainable human presence in space.

Key Responsibilities:

Manage communications, including reading emails, answering the phone, and taking messages from and for the CEO

Manage the CEO’s calendar, including coordinating meetings, scheduling appointments, and responding to communications on the CEO’s behalf

Support the COO, CTO and CSO

Respond to general requests

Coordinate travel (domestic and international), including booking travel arrangements and coordinating agendas; manage expense reports

Synthesize information from multiple sources, prioritize actions, and keep the CEO informed of upcoming commitments and responsibilities

Liaise with key stakeholders, including other senior management and external partners

Develop and draft presentations and/or other various documents; prepare the CEO for meetings

Attend assigned meetings and record and prepare the minutes, including key actions

Greet guests and visitors

Assist with planning internal and external events

Maintain office supplies and inventory

Organize weekly cleaners

Prepare meeting rooms for use

Manage special projects as needed

Handle sensitive information with a high level of confidentiality and discretion

Exercise adaptability, a strong attention to detail, and organizational skills to increase efficiency while maintaining high-quality execution

Requirements:

2-3 or more years of experience in supporting a senior executive 

Team-oriented, with excellent verbal and written communication skills and interpersonal skills

Superior organizational skills and attention to detail

Ability to multitask and prioritize tasks effectively

Ability to think on your feet; strong problem-solving skills

Ability to exercise good judgment

Positive and professional attitude

Ability to exercise discretion with respect to confidential or sensitive information

Have a high level of proficiency in Microsoft Office Suite and other office management software

In-person role, with extended hours; work on weekends may be required as necessary to support the CEO’s schedule

Possible domestic and international travel

Any offer of employment for this position is conditional upon Lunar Outpost receiving the LTVS SubCLIN 1C Award from NASA. If the contract is not awarded to Lunar Outpost, this offer will be considered null and void, without further obligation to Lunar Outpost.

Compensation & Benefits: Compensation level and base salary are competitively structured and thoughtfully determined based on factors such as relevant skills, experience, education, and the scope of the role.

Comprehensive health coverage: Medical, dental, and vision benefits, with 70% of premiums covered by the employer

Paid time off: Three (3) weeks per year of vacation

Retirement plan: Up to 4% employer match on 401(k) contributions

Paid holidays: 11 company-recognized holidays

Parental leave

Educational reimbursement opportunities to support company objectives, continued learning, and career development

Lunar Outpost Inc. is an equal opportunity employer. Lunar Outpost Inc. does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, ethnicity, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. All employees, including executives and human resources personnel, are expected to conduct themselves with professionalism and treat others with dignity and respect in accordance with this policy.