Executive Assistant, Legal, Regulatory & Compliance

Application Deadline:

06/11/2026

Address:

100 King Street West

Job Family Group:

Business Management

The Executive Assistant provides senior‑level executive and operational support to the Chief Compliance Officer and leadership across the Legal, Regulatory, and Compliance function within a highly regulated environment. This role serves as a trusted advisor and key enabler of compliance, risk, governance, and strategic initiatives, requiring strong judgment, discretion, and the ability to operate independently while managing complex priorities.

The position combines advanced administrative expertise with analytical, relationship‑management, and problem‑solving capabilities. The role supports strategic planning, regulatory activities, executive communications, data analysis and reporting, budget oversight, and operational coordination, while also acting as a central point of contact for internal and external stakeholders. The Executive Assistant contributes to process improvements, ensures consistent execution of administrative standards, and provides coaching and mentoring to junior administrative staff in support of overall team effectiveness.

Key Responsibilities

• Provide senior‑level executive and operational support within a large, diverse, and highly regulated environment to the Chief Compliance Officer and leadership across the Legal, Regulatory, and Compliance function, enabling the effective delivery of compliance, risk, governance, and strategic priorities.

• Provide subject matter expertise and advisory support related to assigned strategic initiatives, acting as relationship manager for those initiatives; break down complex strategic problems, analyze data and information, and deliver insights and recommendations to support decision‑making.

• Build and maintain effective relationships with internal partners (Legal, Risk, Audit, Finance, HR, Business Units) and external stakeholders, ensuring seamless coordination, collaboration, professional engagement, and follow‑through in support of business objectives.

• Proactively manage complex, time‑sensitive calendars and priorities, including regulatory deadlines, audits, examinations, committee and board‑related activities; independently identify conflicts, anticipate risks, recommend solutions, and ensure coverage aligns with business‑critical and regulatory needs.

• Act as a trusted liaison between the Chief Compliance Officer and internal and external stakeholders, facilitating clear communication, issue resolution, and execution of commitments.

• Support compliance, governance, and regulatory initiatives by coordinating exams, audits, policy reviews, training, and strategic programs; tracking timelines, deliverables, action items, and maintaining accurate, well‑organized records and documentation.

• Gather, integrate, analyze, and format data from multiple sources into regular and ad‑hoc reports, dashboards, executive presentations, and materials, leveraging systems (e.g., customized exception and tracking reports) to enable enhanced analysis, efficient processes, and streamlined reporting.

• Exercise sound judgment and discretion in handling confidential, privileged, and regulatory‑sensitive information, ensuring adherence to applicable laws, internal policies, standards, controls, and the Bank’s Risk Management Framework, Risk Culture, and Risk Appetite.

• Provide administrative leadership and input into the planning, coordination, and implementation of administrative programs, operational efficiencies, and process improvements within the Compliance function.

• Lead the planning, coordination, and execution of departmental and leadership meetings, training sessions, and events, including logistics, materials, communications, travel arrangements, and follow‑up actions to ensure smooth and effective delivery.

• Coordinate and monitor budgets, expenses, and vendor management, including invoice processing and expense reporting in accordance with documented processes and agreements; track and report results versus budget and proactively flag risks or variances.

• Develop and maintain structured filing and information management systems (electronic and paper), ensuring business, compliance, and operational documentation is accurate, complete, and readily accessible.

• Support the development of tailored executive and functional communications, including drafting, editing, distributing, and dispatching correspondence, presentations, policies, procedures, and reports; respond to and appropriately escalate inquiries received via central channels.

• Liaise with internal business units and external vendors and support local coordination of premises, office planning, relocations, onboarding/offboarding of staff and contractors, and furniture or space requirements while minimizing business disruption.

• Coordinate training requirements for staff, including research, booking, confirmations, cancellations, and tracking participation.

• Maintain supplies inventory, anticipate needs, place and expedite orders, and verify receipt to support uninterrupted operations.

• Provide guidance, coaching, and mentoring to junior administrative assistants, supporting capability development, consistent execution of administrative standards, and team effectiveness.

• Independently organize and prioritize work, think creatively, diagnose issues, and propose practical solutions while working mostly independently and accepting broader or additional accountabilities as required.

Qualifications:

• Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.

• Specialized knowledge from education and/or business experience

• Proficient in SharePoint administration, including creating and managing sites, organizing document libraries, maintaining version control, and ensuring content is accurate, accessible, and up to date.

• Verbal & written communication skills - In-depth.

• Collaboration & team skills - In-depth.

• Analytical and problem solving skills - In-depth.

• Influence skills - In-depth.

Salary:

$45,500.00 - $84,500.00

Pay Type:

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.