Executive Assistant - Law firm bg

Schedule: Full time; EST

Company Description

Treantly is a Canadian-based recruitment agency that facilitates the connection between businesses in North America and exceptional remote staff in the Philippines.

Role Overview

We are a well-established law firm seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. The ideal candidate will have a background in supporting law firms or legal professionals and possess a strong understanding of the specific needs and demands of the legal industry.

Key Responsibilities

• Executive Support: Provide administrative support to senior partners and attorneys, including calendar management, scheduling meetings, and coordinating appointments.

• Document Management: Prepare, proofread, and organize legal documents, correspondence, and reports. Ensure that all materials are properly filed and easily accessible.
• Client Communication: Handle client inquiries, schedule consultations, and assist with case-related correspondence while maintaining professionalism and confidentiality.
• Task Coordination: Assist with case management, including organizing files, tracking deadlines, and ensuring that tasks are completed on time.
• Billing & Invoicing: Assist with generating and tracking invoices, processing payments, and maintaining billing records.
• Legal Research & Filing: Perform basic legal research and assist in organizing case files, evidence, and documents for trials or client meetings.
• Office Operations: Manage office operations such as preparing documents for hearings, managing deadlines, and overseeing daily office tasks to ensure smooth operations.

Requirements:
• At least 3 years of experience as an Executive Assistant, Legal Assistant, or in a similar administrative role, preferably in a law firm or legal setting.
• Strong understanding of legal terminology, procedures, and case management processes.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software (e.g., Clio, Zoho, LexisNexis).
• Familiarity with law firm billing and invoicing processes.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with a professional and courteous demeanor.
• High attention to detail and ability to maintain confidentiality.
• Proactive, self-starter with the ability to work independently in a remote work environment.

Preferred Qualifications:

• Experience with legal practice management software (e.g., Clio, MyCase, PracticePanther).
• Knowledge of legal document preparation and filing systems.
• Experience with client relationship management (CRM) tools and virtual meeting platforms (Zoom, Microsoft Teams).

Benefits:
• Collaborative and supportive work environment.
• Opportunity to grow with a company.
• Stable, long-term remote work opportunity.
• Health Insurance (Maxicare HMO) after 3 months probationary period.