Executive Assistant (LatAm)
Activate Talent
Posted: March 23, 2026
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Quick Summary
Support a fast-paced client in managing their time, commitments, and administrative workload, with a focus on organization, prioritization, and clear communication. This role requires a highly organized and proactive individual who can work independently and manage multiple tasks with ease. The ideal candidate should be a self-starter with excellent time management skills and a strong attention to detail.
Required Skills
Job Description
Position: Executive Assistant
Location: Remote (LatAm)
Employment Type: Part-Time (10 - 20 Hrs/Week)
Working Hours: M-F | PST hours
Type of contract: Independent contractor
Scope of the role:
We are seeking a highly organized and proactive Executive Assistant to support a fast-paced client in managing their time, commitments, and administrative workload.
This role goes beyond basic administrative support. You will be responsible for ensuring the client’s schedule, travel, and day-to-day logistics run efficiently, with a strong focus on organization, prioritization, and clear communication.
The ideal candidate is detail-oriented, resourceful, and able to anticipate needs, resolve scheduling challenges, and maintain structure across both professional and personal responsibilities.
Responsibilities:
• Own and manage the client’s calendar across multiple time zones (primarily West and East Coast U.S.)
• Schedule and coordinate meetings, appointments, and commitments with attention to priorities and timing
• Identify and resolve scheduling conflicts proactively
• Plan and coordinate travel arrangements, including flights, accommodations, and itineraries
• Organize information, documents, and workflows into structured systems (primarily Google Docs, Sheets, and shared tools)
• Maintain clear and up-to-date records of schedules, plans, and key information
• Support both business and personal administrative tasks as needed
• Communicate consistently with the client to ensure alignment on priorities, deadlines, and changes
Requirements:
• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant
• Strong experience managing complex calendars across multiple time zones
• Excellent organizational and time management skills with the ability to handle multiple priorities
• High attention to detail and accuracy in execution
• Proficiency in Google Workspace (Google Calendar, Docs, Sheets)
• Strong written and verbal communication skills
• Ability to work independently and follow through on tasks without constant direction
• Comfortable supporting both professional and personal administrative needs
• Availability to overlap with the client’s working hours (7AM–4PM Pacific Time)
• Based in Central America preferred for timezone alignment