Executive Assistant

About the Role

We are seeking a proactive, organized, and tech-savvy ExecutiveAssistant to support the leadership team of a construction company, primarily the CEO. The ideal candidate is a confident communicator who can handle multiple priorities, manage both personal and professional tasks, and stay composed in a fast-paced environment.

This role requires strong phone communication skills, exceptional attention to detail, and experience using construction management software—Buildertrend or similar platforms like Houzz.

You’ll serve as the right hand—organizing appointments, managing calls, coordinating bids, and keeping projects and personal tasks on track.

Key Responsibilities

Administrative & Communication Support

• Manage incoming and outgoing calls, from the CEO often while he is driving.
• Handle emails, prioritize messages, and draft replies when needed.
• Schedule and confirm appointments—including client meetings, networking calls, and personal matters (doctor’s visits, prescriptions, etc.).
• Maintain communication through Telegram for daily coordination.

Project & Software Management

• Input project details and bids into Houzz (or Buildertrend-equivalent software).
• Manage information flow between the CEO, clients, vendors, and the office team.
• Use Office 365, SharePoint, and CompanyCam to track and organize documents, photos, and communication.
• Coordinate with the Office Manager and Sales Consultant for bid tracking and project updates.

Organization & Task Management

• Prioritize tasks effectively based on urgency and importance.
• Ask insightful questions to clarify deliverables and ensure accuracy.
• Take ownership of follow-ups and ensure no detail is missed.
• Support the CEO with occasional special projects or personal errands as needed.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Background in construction, real estate, or contracting preferred.
• Buildertrend OR Houzz experience required
• Strong verbal communication—confident on the phone with clients and vendors.
• Excellent English speaking and writing skills.
• Familiarity with Office 365, SharePoint, and CompanyCam (will train)
• Organized, detail-oriented, and capable of managing competing priorities.
• Tech-savvy and comfortable working independently.

Tools You’ll Use

• Buildertrend / Houzz
• Office 365 (Outlook, Excel, Word)
• SharePoint
• CompanyCam
• Telegram

This is a full time job

Up to $6/hr

100% Remote