Executive Assistant

About the Role

We are looking for an Executive Assistant who functions as a true execution partner — not a passive task-taker. This person will be embedded in the day-to-day operations of a growing business, owning key workflows across administration, client communication, podcast coordination, and marketing support.

The ideal candidate takes pride in doing things right the first time, communicates professionally, and understands that their work is a direct reflection of the business they represent. We are looking for someone who brings a standard of excellence to everything they touch.

What We Are Looking For

The right candidate is:

• Highly organized and structured in how they manage their work

• Exceptionally detail-oriented — nothing falls through the cracks

• Reliable and consistent — the team can count on you

• Tech-savvy and quick to learn new platforms and systems

• Comfortable executing tasks exactly as assigned

• Able to communicate professionally on behalf of the business

Scope of Work

Administrative & Operational Support

• Email organization and document filing

• Spreadsheet tracking and updates

• CRM updates and contact tagging

• Task entry and management based on assigned priorities

Client Communication

• Responding to client emails using provided templates and guidelines

• Handling scheduling, confirmations, and follow-ups

• Escalating complex or sensitive situations to the appropriate person

Podcast & Content Support

• Coordinating guest scheduling and logistics for podcast episodes

• Supporting content repurposing workflows

Tools & Systems

We operate within the following platforms. Candidates must be comfortable with Google tools and demonstrate the ability to quickly learn additional systems:

• Google Workspace — Gmail, Drive, Calendar

• CRM: White-labeled GoHighLevel (GHL) — training provided if not already familiar

• Task Management: ProofHub

• Content Tools: OpusClip

Communication & Work Style Expectations

• Tasks are typically assigned via email and must be executed accurately and on time

• The assistant will enter and track tasks within our project management system

• A daily summary report is required at the end of each shift, covering:

• Tasks completed that day

• Any open questions or blockers

• What is in progress or queued next

• When in doubt — pause and ask. We value accuracy over speed.

Non-Negotiables

• Excellent written English — this role involves client-facing communication

• Exceptional attention to detail

• Reliability and consistency every single day

• Ability to follow instructions precisely

• Professional tone in all communications

A Note from the Team

This role was previously held by a local team member and is essential to maintaining the level of quality and responsiveness our clients expect. We are looking for someone who wants to be more than just an assistant — someone who takes ownership, functions at a level of excellence, and genuinely cares about representing this business well.

If that describes you, we want to hear from you.

Requirements:
This is a full time role

Up to $6/hr

100% Remote