Executive Assistant

Job Summary:

The Executive Assistant to the Clinical Director provides comprehensive administrative support to both the Residential Clinical Director and the Outpatient Clinical Director. This remote position plays a vital role in ensuring clinical operations run efficiently by managing day-to-day administrative tasks, developing materials, and supporting high-level projects. This position requires excellent communication, organization, and technical skills, as well as the ability to anticipate needs and follow through with minimal direction.

Key Responsibilities:

• Coordinate and manages schedules for the Clinical Director, including internal and external meetings, supervision sessions, and team events.

• Proactively support scheduling of clinical and administrative meetings with therapists, BHTs, psych providers, and other stakeholders.

• Assist with preparation of documents, presentations, and reports based on content and direction provided by the Clinical Director.

• Draft, format, and proofread communication materials including emails, memos, and presentations.

• Develop and maintain tracking spreadsheets, project trackers, clinical dashboards, and meeting agendas in Excel, teams, and Outlook.

• Organize and maintain digital filing systems for clinical operations and staff supervision records.

• Attend designated meetings to take notes, track action items, and follow up on deadlines as assigned.

• Ensure timely documentation and reporting of clinical metrics and quality improvement initiatives.

• Assist with compiling data and materials for audits, licensing reviews, and internal QA/QI processes.

• Monitor project timelines and deliverables to ensure the Clinical Director’s administrative initiatives remain on schedule.

• Communicate and coordinate professionally with internal departments, contractors, vendors, and community partners.

• Identify opportunities to improve workflows and reduce administrative burden for clinical leadership.

• Maintain confidentiality and professionalism in all internal and external communications.

• Ensure follow-through on all initiatives, projects, and administrative tasks assigned or led by the Clinical Director, providing updates and support as needed to drive completion.

• Track progress and follow up on work assigned to direct reports of the Clinical Director to ensure tasks are completed accurately and on time.

• Generate reports as requested by the Clinical Director to support ongoing oversight, planning, and strategic initiatives.

Qualifications:

• Associate's degree required; Bachelor's degree preferred.

• At least 3 years of experience in an administrative, executive assistant, or coordinator role supporting senior leadership, preferably in healthcare or behavioral health settings.

• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and Zoom.

• Strong organizational and project management skills with high attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage competing priorities and maintain composure in a dynamic, fast-paced environment.

• Self-starter who takes initiative, meets deadlines, and exercises sound judgment.

• Familiarity with behavioral health terminology, HIPAA, and clinical workflows is a plus.

• Experience supporting remote teams.

Requirements:
This is a full time role

Up to $6/hr