Executive Assistant Intern

Glovo is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

Role Overview

We are seeking a highly motivated, tech-savvy, and detail-oriented Executive Assistant Intern to join our team. This role is a gateway into the heart of our organization. You will operate at the nexus of our leadership team, working closely with EAs who support the company’s key decision-makers. This position offers a unique vantage point into high-level business operations and strategy. You will act as a vital support layer, using both traditional organizational skills and modern AI-driven tools to keep the "engine" of our leadership running at peak performance.

 

Key Responsibilities

Logistical & Administrative Support

• Team Assistance: Provide day-to-day administrative support to the EA team to ensure high-quality execution across all departments.

 

• Administrative Tasks: Handle various types of admin tasks such as processing invoices and expenses

 

• Information Management: Help maintain accurate contact lists, organizational charts, and internal databases.

 

• Calendar Maintenance: Support the EAs in ensuring addresses, commute times, and dial-in details are accurately reflected in team and leader calendars.

 

Event & Travel Coordination

• Logistics Execution: Provide "boots on the ground" support for summits and team-building activities.

 

• Research: Assist in scouting venues, transportation options, and accommodations that align with cost-efficiency and high standards.

 

• Documentation: Help prepare concise one-pager summaries and "know before you go" guides for traveling executives.

 

• On-site Support: Assist with setup during department events.

 

Team & Business Support

• Relationship Building: Act as a helpful and professional point of contact for the team’s direct reports.

 

• Presentation Support: Assist in the basic formatting and preparation of presentations and internal documents.

 

• Ad-hoc Projects: Support quarterly or half-year projects by helping the EA team track objectives and milestones.

 

• Leadership Support Development: As you grow in the role, you will eventually provide direct support to C-level executives or Regional General Managers (RGMs) with agenda management and specific ad-hoc requirements.

Candidate Requirements

• Attention to Detail: You "sweat the details"; you understand that thoughtful execution is what makes the difference between good and great.

 

• Discretion & Trust: As a "trusted hub," you must maintain absolute confidentiality and handle sensitive information with the utmost discretion.

 

• Proactive Mindset: You maintain a "can-do" attitude at all times and are willing to go above and beyond to support the team.

 

• Fast Learner: You are a smart professional who can quickly grasp business context and priorities in a fast-paced environment.

 

• Professionalism: You aim for excellence in every task, maintaining high energy and a respectful demeanor within the organization.

 

• Strategic Mindset: You understand that your support work is a critical component of the company's success. You are curious about how high-level decisions are made and are eager to learn from the leaders you support.

 

• AI & Tech Agility: You are a fast learner with a passion for technology. You have an aptitude for leveraging modern AI tools and software to solve problems, increase efficiency, and work smarter.

 

Here at Glovo, we thrive on diversity, we believe it enhances our teams, products, and culture. We know that the best ideas come from a mashup of brilliant diverse minds. This is why we are committed to providing equal opportunities to talent from all backgrounds – all genders, racial/diverse backgrounds, abilities, ages, sexual orientations and all other unique characteristics that make you YOU. We will encourage you to bring your authentic self to work, fostering an inclusive environment where everyone feels heard.

Feel free to note your pronouns in your application (e.g., she/her/hers, he/him/his, they/them/theirs, etc).

So, ready to take the wheel and make this the ride of your life?

Delve into our culture by taking a peek at our Instagram and check out our Linkedin and website!