Executive Assistant (Healthcare Startup – Admin, Outreach & Marketing)

About the Role:

We are a staffing agency recruiting on behalf of a newly launching healthcare business seeking a highly organized and proactive Executive Assistant to act as a true right-hand support to the founder.

This is a dynamic role combining administration, outreach, and light marketing, ideal for someone who enjoys variety and wants to grow with a business from an early stage. You will play a key role in supporting operations, organizing priorities, and helping drive early growth.

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Key Responsibilities:

• Manage and track key administrative tasks, including contracts and documentation

• Conduct research and build targeted contact lists (e.g., healthcare facilities and decision-makers)

• Perform outreach via phone and email to introduce services and support business development efforts

• Assist with social media management and basic marketing activities

• Organize workflows and provide daily task tracking and follow-ups

• Support scheduling, coordination, and general executive assistant duties

• Help prioritize tasks and ensure key deadlines are met

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Required Qualifications:

• Previous experience as an Executive Assistant, Virtual Assistant, or similar role

• Strong organizational and multitasking skills

• Comfortable with outreach (calls and emails) and professional communication

• Ability to work independently and manage shifting priorities

• Excellent written and verbal communication skills

• High attention to detail and strong follow-through

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Preferred Qualifications:

• Experience in healthcare, medical administration, or related fields

• Experience with research and lead generation

• Familiarity with social media management

• Experience supporting startups or small businesses

• Prior remote work experience

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What We're Looking For:

• A proactive "right-hand" type of assistant who takes ownership of tasks

• Someone adaptable who can handle a mix of admin, outreach, and marketing support

• A self-starter who can organize priorities and keep things moving

• A candidate excited to grow with a new and expanding healthcare business

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Growth Opportunity:

This role offers a clear path to increased responsibility and full-time hours as the business grows, with the potential to take on a larger role in operations and business development.

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