Executive Assistant Full time

We are seeking a highly organized and proactive Executive Assistant to support a Sales Executive ensure smooth daily operations. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for general communications with the Executive
• Answer and screen phone calls professionally
• Plan, schedule, and coordinate all important meetings and tasks for the Executive
• Record meetings (when required), take minutes, and prepare reports
• Conduct research and organize data for decision-making
• Handle correspondence such as email, voice memos, reports, invoices, and sensitive documents with confidentiality
• Review incoming communication then prioritize and summarize
• Monitor project progress and ensure timelines are met
• Handle and redirect emails, etc. efficiently
• Assist in decision-making processes and ensure timely execution
• Communicate and coordinate tasks with other departments
• Organize the Executive time effectively
• Efficiently coordinate the Executive’s agenda and be prepared to restructure it when necessary.
• Represent the Executive in meetings when requested, serving as his voice and ensuring his perspective is conveyed.

Requirements:
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook )
• Ability to handle sensitive information with discretion
• Problem-solving mindset and proactive attitude
• Flexibility to manage professional business matters

Desired Skills

• Multitasking and prioritization under pressure
• Attention to detail and accuracy
• Strong interpersonal skills for cross-departmental coordination
• Experience in wholesale of Door & Windows is a plus
• A dynamic and collaborative work ethic
• Direct involvement in high-level decision-making processes

Benefits:
• Competitive salary.
• Opportunity to work on diverse and exciting projects
• Supportive and collaborative work environment.
• Weekly payments.
• Weekends off.
• Performance Bonus
• Over-time Bonus
• Growth Opportunities
• Earn bonuses for getting your friends hired
• National holidays pay double the hourly rate