Executive Assistant - Founder's Office (m/f/d)

What we offer:
• Direct exposure to the Founder and leadership team

• Opportunity to work on high-impact projects and strategic initiatives

• Dynamic startup environment

• Opportunity to grow into broader responsibilities over time

• Enjoy team events and a strong, collaborative culture

Your mission:
We are looking for a highly organized Executive Assistant to support the Founder in daily operations, strategic coordination, and administrative management.

This role combines elements of a traditional executive assistant and a founder’s associate, offering exposure to high-level meetings, strategic discussions, and business development activities.

The position requires someone proactive, trustworthy, and comfortable working in a fast-paced startup environment.

Day-to-day :
• Coordinate and prioritize the Founder’s inbox, communications, and calendar to ensure focus on key priorities

• Craft high-quality presentations, speeches, and briefing materials to support the Founder’s strategic communications and key engagements

• Coordinate travel planning and expense management, ensuring smooth logistics for domestic and international trips

• Support the Founder during meetings with industry partners, government representatives, and stakeholders

• Take detailed notes during meetings and track follow-up actions to ensure execution

• Assist in preparing business proposals, reports, and strategic documents

• Help coordinate events, meetings, and company activities

• Collaborate closely with the office manager and internal teams to ensure smooth day-to-day operations

• Occasionally travel within Germany or Europe to attend meetings and events

Your profile:
• Fluent in German and English

• Previous experience as an Executive Assistant, Personal Assistant, or Founder’s Associate

• Interest in defense, government relations, or technology sectors

• Experience preparing professional presentations and executive materials

• Strong organizational and communication skills

• Ability to take initiative and work independently

• Comfortable managing multiple priorities

• Strong ownership mindset

• High level of discretion and reliability

Nice to have:
• Bachelor’s degree in business, political science, communications, or a related field

• Experience in startups, scale-ups, or other fast-paced environments

• Exposure to government, public affairs, defense, or technology ecosystems

• Experience coordinating international travel or complex executive schedules