Executive Assistant, ExCo

The Role

Executive Support –Group Chief People Officer (ExCo)

Executive support to our Group Chief People Officer to enable her to be effective in her day-to-day activities and responsibilities. Services include: complex diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.

Key Responsibilities

• Onsite and remote support for the Group Chief People Officer n a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires

• Standard and complex diary management, supporting one of the global business functions within LSEG

• Complex inbox management on behalf of the ExCo Member

• Using critical thinking to make connections across the business, internally and externally to pre-empt ExCo member’s requirements

• Collation of briefing papers, reports and presentations

• Preparations of Presentations and Papers – Transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors, presentations and papers

• Provision of administrative and organisational support

• Dealing with incoming communication, correspondence on behalf of the ExCo Member

• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;

• Managing the expense processes including raising claims. Supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system

• Assisting with the co-ordination of Townhalls, Roadshows and offsite events

• Meeting and greeting visitors at all levels of seniority;

• Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;

• Ensuring appropriate security measures are in place for travel in high risk areas;

• Keeping Executive’s compliance records updated, with gifts/entertainment etc;

Candidate Background                                                       

• Experience of supporting a Senior Executive within Human Resources highly desirable

• A good understanding of the cadence and responsibilities associated with a FTSE50 listed company as well as understanding listed company Board commitments

• Experience of performing a similar role in a large scale operations department / function essential

• Total trust and respect, given the confidential and sensitive nature of related activities and programmes

• Degree or equivalent experience Educated preferred

• Experience of a financial services company or other Intense or fast-moving environment;

• Polished & professional. Communication & organisational skills are key;

Key Skills

• Ability to build and maintain relationships up to all levels both internally and externally;

• Highly organised and able to prioritise effectively with minimal supervision;

• Excellent communication and influencing skills;

• Adept at managing a complex inbox as well as your own

• A strategic attitude with the ability to make connections and pre-empt requirements

• Resilience, tenacity and tact;

• Able to liaise effectively at all levels of the organisation;

• Able to act as a credible representative for the executive;

• Excellent MS Office and MS Teams skills;

• Excellent skills in using technologies such as MS Teams and other online collaboration tools such as Slido to enable the success of online meetings and hybrid working webinars. Presentations and other meetings.

• Excellent skills in using presentation and document creation applications such as MS PowerPoint and MS Word

• Ability to work independently with minimal supervision;

• Sound literacy and numerical skills;

• Ability to think on feet and to react quickly to problems and solve them; and

• Flexibility, discretion and ability to respect confidentiality at all times;

• Appetite for hard work and dedication to work hours required of the role.

• Calm demeanour and able to function well under pressure;

• Great teammate with excellence in collaboration across a matrixed environment;

Career Stage:

Senior Associate

London Stock Exchange Group (LSEG) Information:

Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.