Executive Assistant - Enterprise Technology

Enterprise Technology is our global team of technologists, aligned to the Corporate Operations Group, Risk Management Group, Financial Management, People and Engagement and Legal and Governance Group. Our team leverages an enterprise-wide view and deep technology expertise with close business partnership to lead technology strategies that deliver scalable solutions and enable the rapid adoption of emerging technologies.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?

You will be responsible for supporting one Executive and two additional Director’s with diary and expense management. In this varied role you will support with extensive diary management, inbox triage, travel organisation, preparations of meeting agendas and packs, tracking actions, document creation and delegating appropriate approvals and managing sign off’s. You will attend leadership team meetings and offsites and play a key role in event preparation and management. You'll be responsible for assisting the wider leadership team with ad-hoc requests including room bookings, ordering technology, setting up new starters, and organising team wide events while acting as the key point of contact for key vendors/ account managers for ad-hoc requests. Furthermore, you play a part in supporting and guiding other assistants in the team.

What you offer

7+ years of experience in a similar role
Proactive Executive Assistant approach, working autonomously with exceptional organisation skills and the ability to prioritise
Work well under time pressure and escalate as appropriate in a solutions-based manner
Outstanding stakeholder management with the ability to liaise, interact and communicate effectively with stakeholders at an executive level and build rapport with their respective teams.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

1 wellbeing leave day per year
Up to 5 additional service bonus leave days per year
Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
2 days of paid volunteer leave and donation matching
Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
Access to a wide range of salary packaging options
Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
Hybrid and flexible working arrangements, dependent on role
Reimbursement for work from home equipment
About Technology

Technology enables every aspect of Macquarie, for our people, our customers and our communities. We’re a global team that is passionate about accelerating the digital enterprise, connecting people and data, building platforms and applications and designing tomorrow’s technology solutions.
Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.