Executive Assistant

About Macnica:

Macnica Americas, Inc. is the North American division of Macnica Fuji Electronics Holdings, Inc. a $10 billion technology solutions provider with a stronghold in semiconductor distribution. Macnica excels in customizing solutions to client requirements and leveraging skilled engineers to expedite product development without compromising outcomes for our clients.

Learn more about the Macnica team members you’ll be joining!

Job Summary:

The Executive Assistant provides administrative and operational support to senior leadership, ensuring efficient day‑to‑day operations and enabling executives to focus on strategic priorities. This role requires strong organizational skills, discretion, proactive problem‑solving, and the ability to manage multiple priorities in a fast‑paced environment.

Responsibilities:

• Manage executive calendars, including scheduling meetings, coordinating across time zones, and prioritizing appointments

• Prepare meeting agendas, materials, and follow‑up action items

• Serve as a primary point of contact between the executive and internal/external stakeholders

• Handle confidential and sensitive information with a high degree of professionalism and discretion

• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting

• Support planning and execution of leadership meetings, offsites, and company events

• Draft, review, and manage correspondence, reports, and documentation

• Track key deliverables, deadlines, and initiatives on behalf of the executive

• Assist with special projects, research, and process improvements as needed

• Provide general administrative support such as filing, record keeping, and expense management