Executive Assistant - CEO

Exciting opportunity based in Lewisham
Hybrid/flexible working arrangements
Generous Salary + Super + Salary Packaging

About the Role

The Executive Assistant to the CEO of CatholicCare Sydney plays a pivotal role in providing high-level executive support to the Chief Executive Officer. As a trusted liaison to the Board of Directors, Executive Leadership Team, and external stakeholders, you will represent CatholicCare with professionalism and integrity, upholding our Mission and Values in every interaction.

In this role, you will ensure the CEO’s time is protected and directed towards strategic priorities through proactive calendar and communication management, efficient coordination of meetings, and seamless administrative support.

Some of your responsibilities include:

Coordinating and maintaining the CEO’s calendar, including managing competing priorities, scheduling meetings, booking travel and accommodation, and monitoring emails and phone calls to ensure the optimal use of the CEO’s time
Enabling the smooth running of the Executive Office including scheduling Executive Leadership Team meetings, coordinating pre-reading packs, taking minutes and action items.
Supporting the preparation and administration required for Board Meetings including collating and coordinating the papers for Board Meetings and Board Sub-Committee Meetings, document formatting and uploading to Board software.
Organising meetings and conferences, including venue bookings, catering arrangements, preparing and distributing agendas and meeting materials, and minute taking
Overseeing the efficient workflow of information to ensure timely responses to all internal and external correspondence, coordinating the allocation and distribution of correspondence to the relevant business areas and monitoring all follow up action

About you

To be a successful candidate you will have:

Experience in providing administrative and related support services at an executive level, including supporting preparation for Board Meetings
Organisational skills, the capacity to successfully manage competing priorities and meet deadlines, excellent attention to detail
High level communication, interpersonal and engagement skills
High level computer skills including proficiency in the MS Office and related business applications. Previous experience with board software would be highly advantageous.

Our Benefits

Generous Leave: Above-award annual and personal/carers leave, extended parental leave, and additional leave for celebration and graduation day
Inclusive: Join a friendly and supportive organisation that values your contributions and voice
Wellbeing: Free access to a premium mindfulness app, EAP counselling, yearly flu vaccinations, and a variety of wellbeing activities to make your workday more enjoyable
Professional Growth: Tailored professional development opportunities to support your career ambitions
Work-Life Balance: Embrace flexibility and align your work and your life to enable you to thrive in a Family Inclusive accredited organisation,
Tax Savings: Maximise your income with generous salary packaging, reducing your tax and increasing your take-home pay

Choose a workplace that cares about your growth, happiness, and overall well-being. Join us today!

To be considered for this role, you will need to attach your resume and a cover letter addressing how your skills, knowledge and experience meet the requirements of the role (Address the Selection Criteria).

Applications for this position close on 24 December 2025. Please submit your application as soon as possible as shortlisting and interviewing for this position will commence immediately.

Need More Information? Please contact Kulsum Thakore, Talent Acquisition Partner, +61 2 8723 2286

People are at the core of everything we do: from supporting and enhancing the wellbeing of our clients to the nurturing and development of our staff and their career aspirations.

CatholicCare Sydney is a leading not-for-profit organisation and the social services agency of the Catholic Archdiocese of Sydney, supporting people from all walks of life. We’re an organisation that promotes diversity and inclusion and commits to the growth and wellbeing of our staff, empowering them to make a positive change to the community.

We are a Family Friendly Certified Workplace which means you can expect inclusive policies and practices to support our employees with their work-life balance, family responsibilities, and wellbeing.

We welcome applications from individuals of all ages, identities, abilities, and cultures, including Aboriginal and Torres Strait Islander Peoples, member of the LGBTQI+ community, and people living with disabilities.

CatholicCare requires the preferred applicant to undertake a National Criminal History Record Check prior to employment, and for some roles, a Working with Children Check and/or NDIS Worker Screening Check may be required.