Executive Assistant

Job Title: Executive Assistant to the CEO 

About Activ8 Solar Energies:   

Activ8 Solar Energies are actively seeking an experienced, highly organised and proactive Executive Assistant to support our CEO. This is a pivotal role within Activ8, providing high-level administrative, operational and coordination support to ensure the CEO can operate efficiently across all areas of the business. At Activ8, we’re dedicated to empowering homeowners and businesses towards self-sustainability through exceptional customer experiences and innovative products. Be part of an industry that’s shaping the future of our planet. 

Why Join Us? 

At Activ8, we’re not just about energy efficient upgrades, we’re about people. You’ll join a team that values: 

Quality – We don’t just meet standards, we set them. 

Innovation – It’s in our DNA. 

Respect & Inclusion – Caring for our people fuels our success. 

Accountability – We say what we do, and we do what we say. 

Safety – If it is not safe, we don’t do it 

The Opportunity: 

The Executive Assistant to the CEO will provide comprehensive administrative, organisational and operational support, acting as a key coordination point between the CEO, senior leaders, internal teams and external stakeholders.  You will manage the CEO’s diary, priorities, meetings, travel, communications and follow-up actions, while also supporting office coordination, company events and key business projects. 

This role requires someone who is highly organised, discreet, professional and confident working in a fast-paced environment where priorities can change quickly. 

Key Responsibilities: 

Provide comprehensive administrative support to the COO, including calendar, travel, and daily workflow management. 

Coordinate all COO-led meetings, including SLT and ELT sessions, by scheduling, preparing agendas and materials, taking minutes when required, and tracking actions to completion. 

Support the COO with external stakeholders by scheduling meetings, preparing briefings, managing follow-ups, and ensuring actions are completed. 

Assist in compiling operational reports, KPI summaries, and weekly updates to support effective decision-making. 

Prepare and proofread correspondence, presentations, reports, and other key documents. 

Provide administrative and organisational support for integration and strategic projects, including documentation management, meeting coordination, and tracking deadlines across multiple business units. 

Act as a central coordination point between the COO and cross-functional teams, ensuring timely information flow and alignment across departments. 

Partner with the People Team and internal departments to plan and execute company events, managing logistics, venues, catering, and on-site coordination. 

Manage internal and external communications with professionalism; draft and distribute memos, emails, and announcements on behalf of the COO. 

Oversee daily office operations, including meeting room management, vendor relationships, contracts, supplies, and equipment. 

Requirements: 

3–5 years’ experience as an Executive Assistant, Office Manager, Personal Assistant or similar role. 

Exceptional organisational and time-management skills, with strong attention to detail. 

Experience supporting a CEO, senior leader or executive team is highly desirable. 

High level of discretion and professionalism when handling confidential information and stakeholder interactions. 

Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. 

Strong ability to prepare high-quality presentations, reports and written communications. 

Excellent written and verbal communication skills across all business levels. 

Ability to work independently, manage competing priorities and handle multiple tasks simultaneously. 

Experience using digital workflow tools such as Teams, SharePoint or project management platforms is an advantage. 

Experience in event planning and coordination is highly desirable. 

Solution-focused mindset with a willingness to learn, adapt and grow. 

Our Benefits: 

Competitive Salary 

Company Bonus 

Pension Contribution 

Laya Healthcare 

Gym Memberships 

Breakfast Bar 

Life Assurance 

Flexitime 

Plus additional benefits