Executive Assistant

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. 

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. 

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. 

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. 

Do you want to be part of Turner & Townsend's successful support services team?  We are hiring an ambitious and forward-thinking Executive Assistant to work in our growing team.

This role supports the Director and head of the Boston office. There will be heavy calendar management, meeting planning, and travel coordination, among other responsibilities.

• Proactive calendar management and travel coordination for both domestic and international meetings.
• Submit expenses on behalf of the Director.
• Anticipate needs, pre-empt and resolve issues while prioritizing tasks to proactively support the Vice President.
• Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room.
• Support development of presentation content and report development for various meetings and Board meetings.
• Update and maintain organizational charts for the Boston office.
• Field and screen incoming phone calls.
• Attend Board meetings and prepare all corresponding Board books, which includes managing reporting timelines with senior Directors across the business.
• Ad-hoc projects as needed.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

 

Please note you may be required to perform other duties as assigned that are not outlined in the Job Description

Our ideal candidate is discreet, trustworthy and personable. We are looking for someone to represent Turner & Townsend professionally at all times. Must be self-motivated, proactive, highly organized and able to work on their own initiative with minimum supervision.  Furthermore, excellent communication and organization skills, and must be able to deal with highly confidential information appropriately.

Skills must include:

• Detail-orientated, highly organized with a flexible and solution-oriented attitude.
• Technically-savvy with the ability to learn systems quickly.
• A positive team player with the ability to deal with colleagues at all levels of the business.
• Culturally sensitive; able to deal with global stakeholders.

Experience

• Minimum 5 – 8 years of experience supporting senior executives.
• A proven track record of working in a dynamic and demanding environment is necessary.
• Bachelor’s degree preferred.
• Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel & PowerPoint).

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan, please email [email protected].  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or [email protected].  This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.