Executive Assistant - Boston, MA (Onsite / Hybrid)

About tonies::
tonies is the globally leading interactive audio platform for children with more than 10 million Tonieboxes and 125 million Tonies sold. The intuitive and award-winning audio system has changed the way young children play and learn independently with its child-safe, wireless, and screen-free approach. Tonieboxes have been activated in over 100 countries, the content portfolio includes around 1,400 Tonies in several languages. Since its inception, tonies has achieved significant milestones, including listing on the Frankfurt Stock Exchange in November 2021 as well as a globally present team of over 550 dedicated professionals operating from various countries.

Joining our tonies team means being part of an inspiring mission to create innovative and meaningful experiences for children around the world. Together, we’re shaping the future of play, learning, and imagination.

You as part of tonies::
We are seeking a highly skilled and tactical Executive Assistant to support our North American General Manager. This role requires a proactive and organized individual who can handle a fast-paced environment and manage a variety of tasks with precision. This position is expected to work ~4 days per week in our Central Boston office.

Your tasks and responsibilities will include::
• Manage and maintain the executive's complex calendar, scheduling meetings, appointments, and travel arrangements.

• Coordinate and plan domestic and international travel, ensuring seamless logistics for a globally traveling executive.

• Handle confidential and sensitive information with discretion.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Conduct research, compile data, and prepare reports for consideration and presentation by the executive.

• Liaise with internal and external stakeholders, acting as a gatekeeper and point of contact.

• Organize and coordinate executive team meetings, including preparing agendas and minutes.

• Oversee special projects and initiatives as directed by the General Manager.

• Assist in the preparation of financial statements, invoices, reports, memos, letters, and other documents.

• Act as a strategic partner to the GM, proactively helping to prioritize time, meetings, and critical business decisions. 

• Coordinate across global leaders to ensure cross-functional alignment and consistent follow-through on initiatives. 

• Prepare high-level briefs, agendas, and executive summaries for key leadership forums and decision-making bodies. 

• Track actions, commitments, and follow-ups across the Leadership Team and global stakeholders to ensure accountability. 

• Lead and facilitate key meetings as needed, including All-Hands, Omnichannel Sales reviews, and Leadership Team check-ins, keeping the group on task and focused.

• Manage the end-to-end planning and execution of major executive events, including Leadership Offsites, Market Visits, and organizational town halls.

• Develop and design complex presentations and strategic documents that clearly articulate the leader's goals and business strategy.

• Monitor and manage the leader’s to-do list, ensuring all tasks are completed and deadlines are met through persistent follow-up.

• Receive and synthesize input from other departments, ensuring the leader is briefed on what is needed and that all departmental requests are addressed.

• Serve as a feedback loop for the organization by relaying employee or coworker insights to the leader and suggesting actionable improvements.

What we are looking for::
• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.

• Exceptional organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to work independently and prioritize tasks effectively.

• Proficient in Microsoft Office Suite and other relevant software.

• Experience in handling a globally traveling executive is highly desirable.

• Ability to maintain a high level of confidentiality.

• Familiarity with Google Suite and Slack preferred

Good to know::
This role requires up to 4 days per week of onsite support in our Boston, MA office. Relocation will not be provided for this role and residence within a responsible commutable distance will be assessed as part of our interview process.