Executive Assistant

Own outcomes. Bring structure. Make an impact.

About us: 

Join WM New Zealand - a leader in sustainable waste management and innovation. With the largest composter, waste‑to‑energy operations, and commercial electric fleet in New Zealand, we’re transforming waste into opportunity.

We’re seeking a highly capable Executive Assistant to support senior leaders in a fast‑paced, outcome‑driven environment. This is a role for someone who thrives on accountability, brings order to complexity, and operates with confidence, judgement, and ownership.

You’ll play a critical role in keeping leaders focused on what matters most - anticipating needs, ensuring momentum, and driving follow‑through across priorities.

As a trusted partner to senior leaders, you’ll bring structure to competing demands, prepare high-quality materials, and ensure actions are delivered with precision.

Your responsibilities will include:

• Managing complex calendars, priorities, and meeting coordination
• Preparing professional, high-quality meeting papers and supporting materials
• Tracking actions and follow-ups to ensure accountability and delivery
• Acting as a central coordination point across teams and stakeholders
• Anticipating needs and resolving issues before they arise
• Continuously improving systems and processes to increase efficiency

This is a role where ownership is expected and valued.

About you:

You’re confident operating at a high standard and comfortable working at pace. You’re trusted because you’re reliable, thoughtful, and always one step ahead.

You’ll bring:

• Proven experience supporting senior leaders in a fast‑moving environment
• Exceptional organisation skills and strong attention to detail
• The ability to manage multiple priorities without compromising quality
• High emotional intelligence and confidence working across diverse styles
• The capability to adapt your communication to suit different preferences and ways of thinking
• Strong written communication skills, including preparing professional documentation
• A proactive, self‑directed approach with minimal need for supervision
• Sound judgement and discretion when handling sensitive information

What will set you apart

• You take ownership rather than waiting for direction
• You’re comfortable managing competing demands and shifting priorities
• You follow through - nothing gets dropped
• You naturally create clarity, structure, and momentum in busy environments

What's in it for you? 

• A high‑trust environment with meaningful executive exposure
• The opportunity to have a tangible impact on how work gets done
• The chance to work alongside experienced, outcome‑focused leaders

This role will suit someone who’s motivated by accountability, delivery, and doing work to a high standard.

Apply now if you’re ready to step into a role where you’re trusted to own outcomes - not just tasks.

At WM, we invest in our people - because they are our greatest asset.

We review applications as they’re received, so if this sounds like you, apply now by clicking “I’m interested.”

 

• You must be currently in New Zealand with valid work rights (NZ citizenship, residency, or a current work visa)
• WM New Zealand is an EEO employer
• We operate a drug and alcohol‑free workplace