Executive Assistant and HR Coordinator

Who We Are

We started our company to help others launch and run their own businesses, at any stage. The way we help is by keeping it simple and supporting entrepreneurs one step at a time. Put simply: our mission is to enable anyone to start, run, and grow their business while avoiding the common pitfalls that derail hopeful entrepreneurs. No more having to wade through forms, taxes, or ongoing state compliance.

We are a remote company based in Austin, Texas. We have team members from Florida to Oregon and all points in-between. Take pride in your work knowing that it shapes how people all across the country reach their goal of starting, running, and growing their business.

If the idea of helping people and working with a genuinely caring, supportive team excites you, then you’ve come to the right place.

The Role

The Executive Assistant and HR Coordinator provides vital administrative support to ensure smooth day-to-day operations across executive and HR functions. This role is ideal for someone highly organized, detail-oriented, and eager to learn both HR and business operations.

This position will report to the Director of Human Resources and is a remote role.

Responsibilities
Executive Support

• Manage and coordinate calendars, travel, meetings, and logistics for the Executive Team and Board of Directors.

• Coordinate executive off-sites, company-wide meetings, company culture initiatives, and special events where applicable.

• Handle sensitive information with the utmost discretion.

• Provide high-level administrative support, including expense reporting and vendor coordination.

HR Coordinator

• Complete and track employment and income verification requests.

• Maintain and organize HR compliance documentation, including required postings and employee notices.

• Receive, distribute, and process HR-related mail and forms.

• Contribute to HR projects and initiatives as assigned, including policy updates, employee engagement activities, and compliance audits.

• Support HR operations, including swag distribution, onboarding, system tickets, and updates to HR documents and templates.

Qualifications

• Bachelor’s degree or equivalent experience.

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong attention to detail and ability to handle confidential information.

• Excellent written and verbal communication skills.

• Ability to multitask and manage deadlines in a fast-paced environment.

• Ability to work independently and as part of a team.

• G-Workspace knowledge.

Bonus Qualifications

• macOS knowledge.

• 2+ years of HR or related experience is a plus!

Remote Culture. A great company culture leads to happy employees, and happy employees lead to happy customers. We provide our employees with good salaries, benefits, equity, and interesting challenges that have a positive impact.

Let’s stay connected! We believe in staying connected, and we have a weekly “All Hands” meeting every week. We also have a social committee that hosts frequent events. We’ve held a virtual talent show, costume competitions, monthly lunch and learn series, Hackathons and more!

Benefits. The company offers various benefits to employees and their dependents, including medical, vision, dental, disability, and life insurance, as well as parental and military leave. Other benefits include an employee assistance program, 401k + match, annual bonus, pet insurance, and RSUs. Paid parking* and 10 paid holidays are also provided.

Diversity, Equity and Inclusion. We believe in diversity, equity & inclusion. At ZenBusiness, every voice counts no matter your race, ethnicity, gender, sexual orientation, age, location, or background. We celebrate the diversity of our teams, knowing that our products, services, and customers thrive best when we lean into and celebrate our differences.

Please check out our careers' page to learn more about our culture, benefits, and open opportunities.

*applicable to in-office employees