Executive Assistant and Administrator

Classification: ANU Officer 5 (Administration)
Salary package: $85,434 - $93,200 per annum plus 17% superannuation
Terms: Full time, Continuing

The Position

Under general direction, the Executive Assistant provides high-level administrative and executive support to the Chief Campus Environment Officer (CCEO) and the Division. Acting as the first point of contact, the role manages enquiries, scheduling, correspondence, and divisional communications, including inbox management, SharePoint content, and the University Services Feedback Portal. The position is responsible for comprehensive diary management, coordinating meetings, and resolving competing priorities. It provides policy advice, ensures compliance with the University procedures, and supports projects through research, data analysis, and preparation of executive briefs. The role also includes quality assurance of documentation, responding to FOI requests, and managing Council papers. Additional responsibilities include office coordination, event organisation, travel arrangements, and providing secretarial support such as agenda preparation, minute-taking, and action tracking. The Executive Assistant will build strong networks across the University and external stakeholders, ensuring professional, efficient, and confidential support in all aspects of the office’s operations.

The Person

The successful candidate will bring proven experience in executive support or a senior administrative role, combined with strong organisational and problem-solving skills. You will demonstrate exceptional customer service and communication abilities, with a track record of drafting professional correspondence, reports, and meeting papers. Your ability to engage effectively with stakeholders from diverse cultural backgrounds, while managing sensitive and confidential matters with discretion, will be key to your success in this role.

You will be highly organised, capable of prioritising workloads, meeting deadlines, and exercising sound judgment under pressure. Proficiency in Microsoft Office 365, particularly Outlook, Word, PowerPoint, SharePoint, and Teams, is essential, and experience with online data management platforms will be highly regarded.

About Campus Environment
Campus Environment is dedicated to enabling world-class, safe, sustainable, and inclusive campus spaces through operational excellence and innovation. Guided by the ANU mission of enduring significance, we uphold the values of Unity, Integrity, Tenacity, Excellence, and Customer Service in everything we do.

The Division manages and enhances the University’s physical environment, delivering sustainable, state-of-the-art facilities, landscapes, and infrastructure across multiple Australian locations. Our work spans major construction and engineering projects, security and cleaning services, commercial leasing, venues and accommodation, safety and compliance, and environmental sustainability initiatives.

Campus Environment is structured into four key portfolios: Operations, Infrastructure and Planning, Corporate, Environmental Sustainability, and University House. Together, these portfolios are committed to maintaining a vibrant, innovative, and sustainable campus environment that supports the University’s teaching, research, and community engagement goals.

For further information please contact, Jeremy Matthew, Chief Campus Environment Officer, E: [email protected]

The University actively encourages applications from Aboriginal and Torres Strait Islander people. For more information on employment opportunities, contact our Indigenous Employment Consultant on [email protected]

ANU values diversity and inclusion and is committed to providing equal employment opportunities to people of all backgrounds and identities. For more information about staff equity at ANU, click here. For enquiries about the application process, or if you require reasonable adjustment to apply for this role, please contact the hiring manager on the above listed details.

Application information

In order to apply for this role please make sure that you upload the following documents:

A statement addressing the selection criteria.
A current curriculum vitae (CV) which includes the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees you can complete these online when prompted in the application form.
Other documents, if required.

Applications which do not address the selection criteria may not be considered for the position.

Please note: The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process. An offer of employment is conditional on satisfactory results.