Executive Assistant / Administrative Assistant

The Executive Assistant / Administrative Assistant provides high-level administrative and operational support to executives and senior leaders, acting as a strategic partner to ensure day-to-day efficiency, effective execution of priorities, and seamless communication across internal and external stakeholders.

This role requires a highly organized, proactive professional with strong communication skills, capable of managing multiple priorities in fast-paced and evolving environments while maintaining the highest standards of confidentiality, professionalism, and follow-through.

Key Responsibilities Executive & Administrative Support

• Manage complex executive calendars, prioritizing meetings and optimizing time usage.

• Monitor and manage emails, calls, and incoming requests, ensuring proper prioritization and follow-up.

• Coordinate domestic and international travel, itineraries, meetings, and logistics, including multiple time zones when required.

• Prepare meeting agendas, presentations, reports, briefings, and executive summaries.

• Track action items, commitments, and deadlines to ensure timely execution and closure. Communication & Coordination

• Serve as the primary point of contact between executives and internal teams, clients, vendors, and strategic partners.

• Draft, edit, and manage professional communications on behalf of the executive, including emails, memos, and internal updates.

• Ensure clear, organized, and timely communication across departments and stakeholders.

• Maintain well‑organized digital files, documentation, and records. Operational & Project Support

• Support the coordination and execution of projects and cross‑functional initiatives.

• Translate high‑level direction into structured tasks, timelines, and ownership.

• Identify administrative and operational inefficiencies and propose process improvements.

• Update CRMs, trackers, spreadsheets, and internal systems as needed.

• Professionalism & Confidentiality

• Handle sensitive and confidential information with excellent judgment and discretion. Consistently represent organizational values, professionalism, and executive presence.

Qualifications Experience

• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.

• Proven experience supporting executives, founders, or senior leadership.

• Experience in fast‑paced, high‑growth, or multi‑functional environments is a plus.

Education

• Studies in Business Administration, Management, Executive Secretarial Studies, or related fields (preferred but not required).

Technical Skills

• Proficiency in Microsoft Office and/or Google Workspace (Outlook, Word, Excel, PowerPoint, Calendar).

• Experience using CRMs, administrative platforms, or task management tools is a plus.

• Strong document management, reporting, and basic data‑tracking skills.

• Ability and willingness to quickly learn new tools and systems.

Core Competencies

• Excellent organizational and time‑management skills.

• Strong written and verbal communication with a professional, structured style.

• High attention to detail and strong follow‑through.

• Proactive, self‑driven, and solution‑oriented mindset.

• Ability to work independently and manage pressure and competing priorities.

• Sound judgment, maturity, and discretion.

• Adaptability and continuous‑improvement mindset.

Languages

• English: Advanced

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