Executive Assistant / Admin

ReWorks Solutions

South Africa Remote permanent

Posted: April 7, 2026

Job Description

Position: Executive Assistant/Admin Assistant

Hours: Mon-Fri ( US hours - 9am-5pm EST)

Calendar & Scheduling:

• Managing executives daily calendar
• Scheduling meetings and calls with clients and leads
• Sending reminders for meetings and follow-ups
• Coordinating availability and rescheduling where necessary

Lead Management – Monday CRM:

• Managing all incoming leads via Monday CRM
• Contacting new leads via phone and email
• Gathering client information and project requirements
• Scheduling consultation calls between leads and the executive
• Updating lead status and maintaining accurate CRM records
• Following up with leads and rotating communication to maintain engagement
• Keeping Executive updated on lead progress and priority clients

Client Communication:

• Answering incoming calls via Dialpad
• Responding to client queries and directing them accordingly
• Following up with clients regarding appointments and information

Administrative Support:

• Organising and maintaining files on Google Drive
• Assisting with document organisation and updates
• General administrative support for daily operations

Marketing & Social Media Support:

• Assisting with posting enclosure projects on Instagram
• Keeping social media updated with recent work

Finance Support:

• Assisting with invoicing clients
• Capturing invoices on QuickBooks
• Supporting basic finance admin tasks

Additional Support:

• Assisting with proposals
• Providing daily reminders and operational support

Requirements:
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong experience managing calendars, scheduling, and coordination across multiple priorities
• Experience working with CRM systems (e.g. Monday.com or similar) and maintaining accurate records
• Confident in lead management and client communication, including phone and email outreach
• Excellent written and verbal communication skills in English
• High level of organisation, attention to detail, and time management
• Ability to prioritise tasks and work independently in a fast-paced, remote environment

Benefits:
• Comfortable working U.S. hours
• Remote work from home

Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.

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