Executive Assistant (Accounting/Finance, Legal or Banking Experience)

Latitudeinc

Gaithersburg, MD permanent

Posted: January 13, 2026

Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant with prior experience in Accounting, Finance, Banking, or a Law Firm environment to provide high-level administrative and operational support to senior leadership. This role requires strong financial acumen, discretion in handling confidential information, and the ability to manage complex schedules and priorities in a fast-paced professional setting.

Responsibilities::
• Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
• Prepare, review, and format financial, legal, and executive-level documents, reports, and presentations
• Assist with accounting and finance-related tasks such as invoice processing, expense reports, budgeting support, and basic financial tracking
• Coordinate with internal accounting, finance, legal, and compliance teams as needed
• Manage correspondence, contracts, and sensitive documents with a high degree of confidentiality
• Support billing, timekeeping, and expense reimbursement processes (especially in law firm or banking environments)
• Maintain organized electronic and physical filing systems for financial and legal records
• Track deadlines, approvals, and follow-ups related to executive, financial, or legal matters
• Serve as a professional point of contact between executives and internal/external stakeholders
• Assist with special projects and ad hoc executive initiatives as assigned

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