Executive and Operations Assistant

Title: Executive and Operations Assistant 

Location and Work Authorization: Nairobi, Kenya (with flexibility to support global travel and schedules)

Position: Full-time

Posted on: March 30, 2026

Application deadline: April 13, 2026, 6 pm EAT (applications will be reviewed as they are submitted)

PxD is seeking a proactive, highly organised Executive and Operations Assistant to join the HR Operations group. This role combines executive support to senior leadership with broader organisational responsibilities, and is ideal for someone who thrives in a fast-paced environment, takes ownership of their work, shows initiative, and communicates with clarity and professionalism.

You will work closely with the Operations Manager, based in Kenya, and the COO, based in the UK, playing an integral role in keeping day-to-day operations running smoothly while acting as a trusted point of support for senior leadership.

Key Responsibilities

Executive Support:

Proactively support an Executive Director's calendar across multiple time zones.

Coordinate complex meeting arrangements, including multi-stakeholder scheduling across global time zones, board and committee meetings, and recurring leadership calls.

Support the coordination of board meetings, maintaining board calendars, and forward planning schedules.

Arrange travel, including flights, accommodation, visas, and detailed itineraries.

Maintain accurate travel logs, schedules, and related documentation for internal and compliance purposes.

Provide day-to-day coordination and administrative support, including preparation for meetings, follow-ups, and light document handling.

Act as a point of contact for internal teams, board directors, and external stakeholders, ensuring clear and timely communication.

Operations:

Work closely with the HR Operations group to ensure alignment across organisational support functions, including recruitment administration, onboarding logistics, and performance management processes, and support event logistics. 

Assist in maintaining operational records, trackers, and internal documentation to support organisational efficiency.

Support coordination across teams on operational priorities, projects, and initiatives as directed.

Take on additional tasks as needed to meet organisational needs.

About You

Core Competencies:

You bring excellent organisational skills and strong attention to detail, with the ability to triage competing demands and support senior leadership's time effectively.

You have strong written and verbal communication skills in English, including the ability to draft and edit correspondence and documents on behalf of senior leaders.

You operate with high levels of discretion, reliability, and sound judgment. 

You are proactive and anticipatory, able to foresee needs and act without being prompted.

Technical and Practical Skills:

You are proficient in Google Workspace, including calendar management, document preparation, and collaborative working tools.

You are comfortable working with trackers, spreadsheets, and operational records, with sufficient numeracy to maintain accurate data and flag discrepancies.

You are a resourceful problem-solver, able to troubleshoot issues and find practical solutions quickly.

Interpersonal and Professional Qualities:

You build strong, trust-based working relationships across internal teams, board directors, and external stakeholders.

You communicate clearly, confidently, and professionally across all levels of the organisation, including direct interaction with board directors and senior staff, adapting your tone and approach appropriately to the audience.

You show initiative, anticipating needs and identifying solutions proactively rather than waiting to be directed.

You are adaptable and calm in the face of shifting priorities, changing schedules, and competing requests, able to recalibrate quickly without losing focus or quality.

How to apply:

To apply, please visit the PxD website and use the online application form to submit a CV, cover letter, and brief responses to the screening questions. Applications will be reviewed on a rolling basis until the application deadline of Friday, 13 April, at 6 pm EAT.

PxD is committed to building an inclusive and diverse organisation. We don’t make decisions based on gender, gender identity, class, ethnicity, sexual orientation, or any other personal characteristics that are unrelated to the role. We understand that everyone has different lifestyles and we accommodate flexible working to make sure you are as productive and happy as you can be.

We will use any personal data you provide for recruitment purposes only.

About PxD:

PxD is a global non-profit that harnesses the power of technology, data science, and behavioral economics to provide targeted information to farmers in low and middle-income countries. Providing the right information to the right people in the right way and at the right time increases incomes, protects the environment, and improves well-being. We are evidence-based: we test our interventions with randomized controlled trials to prove our impact and cost-effectiveness, to simultaneously learn from and improve our service, and to demonstrate our value to funders and partners. There are few programmes in international development that are as demonstrably cost-effective as ours.