Executive Administrative Assistant / Office Manager

Running with Sasquatch is more than just a clever marketing campaign. As a Jack Link’s team member, Running with Sasquatch means we roll up our buffalo plaid sleeves and do the hard work first. We don’t shy away from challenges. In fact, we push hard and take risks. True to our North Woods roots, we're a bunch of ordinary people who accomplish extraordinary things by driving results with innovation, creativity and a clear sense of urgency. Like our awesome protein products, we have an unwavering passion for quality, and you won’t find anything artificial here. What you see is what you get…authentic, humble and fun people who Run with Sasquatch! 

Running with Sasquatch takes a team. We invite you to run with us, succeed with us, and celebrate with us. Most importantly, Feed Your Wild Side® with us on our journey to be the dominant global leader of branded protein snacks! 

Jack Link's Protein Snacks is a global leader in snacking and the No. 1 meat snack manufacturer worldwide. Still family-owned and operated with headquarters in Minong, Wisconsin, Jack Link’s also has a large corporate hub in Downtown Minneapolis, Minnesota, and operates a total of 11 manufacturing and distribution facilities in four countries. Jack Link’s produces high-quality, great-tasting protein snacks that feed the wild sides of consumers around the world. Jack Link's Protein Snacks family of brands includes Jack Link's, LK, World Kitchens Jerky, Bifi and Peperami. 

Jack Link’s in Canada is located Mississauga Ontario. This is a great opportunity for a highly organized Executive Assistant to be part of tight knit Team. We are seeking a highly organized and proactive Executive Assistant to provide high‑level administrative and operational support to the Canadian leadership team. The EA will manage complex scheduling demands, coordinate cross‑functional communication, and act as a trusted partner who ensures the organization runs efficiently.

DUTIES AND RESPONSIBILITIES (Essential Job Functions)

The duties and responsibilities of this position shall consist of, but not be limited to, the following:

• Manage team calendars, coordinate meetings, and ensure time is used effectively.
• Prepare meeting agendas, presentations, reports, and take minutes as needed.
• Manage confidential documents and maintain organized filing systems.
• Arrange detailed travel itineraries, accommodations, and trip documentation.
• Assist with expense reporting and budget tracking across each channel of business.
• Serve as the primary liaison between company and internal/external partners.
• Coordinate cross‑team communications to ensure clarity and alignment.
• Coordination vendors for office supplies, equipment and services, ensuring cost effectiveness.
• Procures all materials, supplies and parts necessary to maintain the office and our remote employees. 
• Manage and maintain all equipment, furniture, and security to provide a safe working environment.
• Identify operational gaps and assist in problem‑solving to keep priorities on track.
• Organize and coordinate communication of our Jack Links Canadian HR Policies ensuring that our employees are regularly informed of policies and procedures to support their daily work.

JACK LINK’S CORE VALUES:

Be Real, Speed Matters, Stewardship, Relationship Driven, Self-Discipline, and Show Awesome Character.

Required Qualifications: 

• Bachelor’s degree or equivalent combination of education and experience 
• 3 + years relevant EA experience
• Experience in coordinating regular team information, policies and communication 
• Experience developing maintenance and asset management programs 
• Proficient with Microsoft Excel, PowerPoint, Word and Outlook

Preferred Qualifications:            

• Knowledge of workplace safety standards, regulatory requirements, and industry best practices.
• Building or property management experience a plus.
• Experience in maintaining a secure and compliant office environment through HR policies.
• Some experience in communicating and coordinating HR policies is an asset.

REQUIRED SKILLS, KNOWLEDGE AND ABILITIES

• Excellent verbal and written communication skills; must work effectively with all levels of management and employees 
• Must demonstrate effective leadership, problem solving, presentation, and Team Member motivational skills 
• Demonstrated organizational and time management skills 
• Ability to anticipate and coordinate multiple projects and assignments in order to meet deadlines 
• Ability to prioritize and manage multiple projects 

The salary range for this role is $68,000 – $85,000(Annually).  Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, and candidate skill set and experience. Base pay is just one component of Jack Link’s Total Rewards package for Team Members. Other rewards may include annual incentive and program-specific awards. Jack Link’s provides a variety of benefits to eligible Team Members, including medical, dental and vision benefits, life and disability insurance, 401k participation, paid holidays, and paid time off.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:

Jack Link’s provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic that is protected by federal, state or local law.

E-VERIFY:

Jack Link’s is participant in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.  For information about the E-Verify program, please visit:  http://www.uscis.gov/e-verify/employees

All your information will be kept confidential according to EEO guidelines.