Executive Administration

At ProArch, we partner with businesses around the world to turn big ideas into better outcomes through IT services that span cybersecurity, cloud, data, AI, and app development. We’re 400+ team members strong across 3 countries (we call ourselves ProArchians)—and here’s what connects us all:

• A love for solving real business problems
• A belief in doing what’s right

What’s it like to work here?

• You’ll keep growing. You’ll work alongside domain experts who love to share what they know.
• You’ll be supported, heard, and trusted to make an impact.
• You’ll take on projects that touch industries, communities, and lives.
• You’ll have the time to focus on what matters most in your life outside of work.

At ProArch, you’ll be part of teams that design and deliver technology solutions solving real business challenges for our clients. With services spanning AI, Data, Application Development, Cybersecurity, Cloud & Infrastructure, and Industry Solutions, your work may involve building intelligent applications, securing business-critical systems, or supporting cloud migrations and infrastructure modernization.

Every role here contributes to shaping outcomes for global clients and driving meaningful impact. You’ll collaborate with experts across data, AI, engineering, cloud, cybersecurity, and infrastructure—solving complex problems with creativity, precision, and purpose. You’ll join a culture rooted in technology, curiosity, and continuous learning. A place where we move fast, trust you to make an impact, encourage innovation, and support your growth.

Job Description:

ProArch is seeking a reliable and organized Admin Executive with 2–4 years of hands-on experience in office administration and travel coordination. The role involves managing travel bookings, verifying bills, maintaining trackers, handling courier operations, coordinating with office assistants, and supporting day-to-day administrative activities including office supplies, snacks, and small event arrangements.

Key Responsibilities:

Travel & Accommodation Coordination

• Coordinating with Travel Agent and Book flight tickets, hotel bookings, and local transportation.
• Coordinate travel schedules, changes, cancellations, and confirmations.
• Ensure travel bookings comply with company policies and cost guidelines.
• Maintain travel trackers and related documentation.

Courier & Logistics Management

• Handle courier dispatch (outward) and inward tracking.
• Maintain courier logs and ensure timely delivery and receipt confirmations.
• Coordinate with courier vendors for pickups, deliveries, and issue resolution.

Office Administration & Coordination

• Coordinate with office assistants for daily administrative tasks.
• Ensure availability of office pantry items, snacks, and refreshments.
• Support meeting room arrangements and office upkeep activities.
• Act as a point of contact for employees for admin-related support.

Events & Engagement Support:

• Assist in organizing small office events, meetings, and internal gatherings.
• Coordinate logistics such as snacks, seating, and vendor support for events.
• Ensure smooth execution of day-to-day office activities.

Requirements:
Skills & Qualifications

• 2–4 years of experience in Administration / Travel Desk / Admin logistics.
• Hands-on experience in travel booking (tickets and hotels).
• Experience in bill verification and tracker maintenance.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving mindset

Preferred Qualifications

• Experience coordinating with multiple vendors and internal teams.
• Exposure to corporate office administration.
• Prior experience in event coordination is an added advantage.

Life @ ProArch:

• At ProArch, we believe our people are the key to our success. That’s why we foster an environment where every employee—known proudly as a ProArchian—can grow, thrive, and make a meaningful impact.
• We empower employees to develop at their own pace through Career Pathways, a clear and supportive guide to professional progression. · Our culture is one of positivity, inclusivity, and respect. Titles don’t define how we treat each other—every ProArchian is valued equally, and collaboration across roles and teams is the norm.
• We understand that great work starts with balance. That’s why we prioritize work-life harmony, offering flexible work schedules and encouraging time for what matters most.
• Beyond the workplace, ProArchians actively give back—organizing volunteer efforts and charitable initiatives that empower the communities we call home.
• And because we know that extraordinary efforts deserve recognition, we celebrate those who go above and beyond with appreciation programs.
• At ProArch, we’re not just using technology to transform businesses—we’re using it to create a better experience for our people, our clients, and our communities.