Evidence Technician Clerk

Job Title:  CLERK:  EVIDENCE TECHNICIAN

Department:  Police

Reports To:  Chief of Police

Directs Work Of:  NA

FLSA Status:  Non-Exempt

Effective Date(s):  January 20, 2026

EEO-4 Classification:  Administrative Support

Normal Work Hours:  8:00 a.m. to 4:00 p.m.

Normal Work Days:  Monday through Friday

Education/Experience:  This job requires a High school diploma or general education degree (GED) and two years of related experience and/or training in a closely related field, or an equivalent combination of education and experience. Other requirements include a valid driver’s license and a safe driving record.  Candidate must successfully pass an extensive background investigation.  Requires the ability to obtain the International Association of Property and Evidence (IAPE) certification within one (1) year of employment.

Position Summary:  The Evidence Clerk is responsible for the receipt, documentation, storage, security, and disposition of evidence and property maintained by the Police Department. This position requires exceptional attention to detail, strong organizational skills, and the ability to manage sensitive information with confidentiality and accuracy. The Evidence Clerk supports officers, investigators, and administrative staff by maintaining accurate records and ensuring the integrity of the chain of custody. Work is performed under the general direction of a Police Commander and evaluated based on accuracy, reliability, compliance, and service quality. The position requires the ability to manage data effectively, ensure accurate reporting and documentation, and maintain the room and its contents in good condition and in an organized manner.

Essential Duties and Responsibilities:  The duties listed below are illustrative of the work performed and are not all-inclusive:

Receive, catalog, store, secure, release, and dispose of evidence and found property in accordance with department policies and legal requirements.

Maintain accurate chain-of-custody documentation and update evidence management systems timely and accurately.

Maintain organization, cleanliness, and professional standards within evidence storage areas.

Utilize computer systems to enter, retrieve, and update data, including CAD, ARIES, New World Database, and other software.

Prepare reports, memos, email correspondence, inventory logs, and documentation for court or administrative purposes.

Communicate professionally with officers, investigators, courts, attorneys, and members of the public within approved authority.

Assist with periodic audits and inspections of evidence rooms to ensure compliance with departmental procedures and state/federal standards.

Follow proper handling protocols for biological samples, hazardous materials, weapons, narcotics, and other sensitive items.

Maintain confidentiality of sensitive information and ensure secure storage of all property.

Respond to internal and external information requests as authorized.

Perform other related duties as assigned.

Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:

Planning & Organizing

Prioritizes tasks effectively and completes work promptly.

Works independently and manages multiple priorities.

Uses time efficiently.

Communication

Speaks clearly and professionally in various situations.

Writes effectively using proper grammar, format, and tone.

Communicates accurately and effectively with staff, city officials, and the public regarding department matters.

Demonstrates proficient writing skills, can effectively respond to email requests with appropriate language, grammar, and format.

Can write clearly and informatively with a variety of writing styles to meet needs.

Ability to compile/write/create reports, memos, and related correspondence.

Problem Solving

Identify, anticipate, and resolve problems promptly using sound judgment.

Gathers and analyzes information skillfully, weighs alternatives, and adapts well to changing priorities, deadlines, and directions.

Use reason when dealing with highly emotional topics.

Quality & Quantity

Demonstrates thoroughness and accuracy in all tasks.

Consistently monitors own work and meets productivity expectations.

Completes work promptly.

Computer Skills

Proficient in or able to learn: Microsoft Outlook, Internet browsers, CAD, ARIES, New World Database, Microsoft Excel, and other department software.

Education and/or Experience:  This job requires a High school diploma or general education degree (GED) and two years of related experience and/or training in a closely related field, or an equivalent combination of education and experience. Other requirements include a valid driver’s license and a safe driving record.  Candidate must successfully pass an extensive background investigation.  Requires the ability to obtain the International Association of Property and Evidence (IAPE) certification within one (1) year of employment.

 Physical Demands: The physical demands described here are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.

May be exposed to airborne particles, biohazard materials, toxic chemicals, and wet or humid conditions.

Must be able to lift up to 10 pounds and occasionally lift/move up to 25 pounds.

Requires standing, walking, reaching, lifting, bending, climbing, crouching, pushing, pulling, grasping, stooping, talking, hearing, seeing, and repetitive motions, with or without reasonable accommodation.

The work environment may include moderate to loud noise levels.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Office working conditions are clean, well-lit, and free of extreme temperature and humidity.  The noise level in the work environment is usually moderate