Event Specialist (Trade Shows and Sponsored Events)

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Position Overview
We are seeking an enthusiastic and detail-oriented Event Coordinator/Specialist to join our Trade Show and Sponsored Events team, which operates as part of our broader Event Marketing organization under the VP of Experiential and Product Marketing. In this role, you'll manage your own portfolio of trade shows and sponsored events—typically smaller, more straightforward events with fewer logistical complexities—while collaborating alongside our Event Marketing Managers who handle larger, more complex programs. This is an excellent opportunity for someone looking to build their career in event marketing, whether you have direct trade show experience or transferable skills from project management, coordination, or related fields. The ideal candidate will be highly organized, thrive in a team environment, and be energized by the fast-paced nature of event execution.

What You'll Do:
• Trade Show & Event Execution
• Own end-to-end coordination and execution of an assigned portfolio of smaller trade shows and sponsored events
• Coordinate all event logistics including materials shipping, on-site operations, and vendor management
• Work with show vendor portals to register booth staff and procure event essentials such as electricity, internet, and other booth accessories
• Manage inventory of event supplies, promotional materials, and trade show assetsCoordinate travel arrangements for team members attending events, including transportation, hotel accommodations, and mealsEnsure all marketing materials and promotional items are prepared, brand-compliant, and available for events
• Support booth operations and coordinate with sales teams on-siteTrack event expenses and ensure adherence to assigned budgets
• Coordination & Support
• Collaborate with Event Marketing Managers and cross-functional teams on event logistics
• Manage event registration processes and attendee communications for assigned events
• Maintain organized documentation of event processes, timelines, and vendor contacts
• Ensure booth staff is assigned, travel arrangements are made, and all event information is clearly communicated to the on-site team
• Post-Event Activities
• Conduct post-event evaluations to gather feedback and identify areas for improvement
• Track event attendance and engagement metrics for assigned events
• Complete post-event documentation and reporting

Qualifications:
• Required
• 1-3 years of experience in event coordination, trade shows, project management, or related field
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple projects simultaneously and work to deadlines
• Proficiency in Microsoft Office Suite or Google Workspace
• Proactive attitude and ability to solve problems independently
• Team player with ability to build strong working relationships across departments
• Ability to travel domestically up to 25% as needed
• Ability to handle physical demands of trade shows, including standing for extended periods and lifting/moving objects up to 25-40 pounds
• Preferred
• Experience with trade shows or corporate eventsFamiliarity with event management software
• Experience in the legal tech or SaaS industry
• Bachelor's degree in Business, Marketing, Hospitality, Communications, or related field (or equivalent work experience)
• What We're Looking For
• We're seeking someone who is:Detail-oriented and organized with strong coordination skills
• Flexible and adaptable, as event schedules and requirements change frequently
• Comfortable working both independently and as part of a collaborative team
• Professional and able to represent Filevine positively to customers, partners, and industry peers
• Eager to learn and grow within the event marketing field
• Physical Demands
• This position requires physical capabilities essential to trade show and event execution, including but not limited to: standing and walking for extended periods, lifting and moving objects up to 40 pounds, visual acuity for detail work, and the stamina to work long hours during event days.
• Why Join Filevine
• Join a team of passionate professionals at one of the fastest-growing legal tech companies in the nation. You'll have the opportunity to contribute to high-impact events, develop your skills in event marketing, and work with a collaborative team that values innovation and excellence.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [email protected]

Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag

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