Event Operations Specialist

At Lexroom, we set the bar for legal AI — clear, fast, and built for trust.

In just a few years, what began as an idea has become a reliable platform adopted by thousands of legal professionals across Europe.

Our mission is clear: make the law faster, clearer, and more reliable, giving lawyers, law firms, and companies the time and confidence to focus on what truly matters.

We’re scaling rapidly, backed by top-tier investors and a world-class team dedicated to rigor, clarity, and impact.

Today, Lexroom is a trusted partner, shaping the future of legal AI with discipline and purpose.

Why Lexroom?

• Shape the Standard: Be part of the team setting the benchmark for legal AI in Europe.

• Work with the Best: Collaborate with exceptional colleagues in a culture that values competence, curiosity, and ambition.

• Deliver Meaningful Results: Your work will directly influence how legal professionals operate — faster, clearer, and more efficiently.

At Lexroom, we leave buzzwords behind. Here, you’ll build something that lasts: a trusted platform, a strong reputation, a new standard for the legal world.

Your Mission as Event Operations Specialist

We’re looking for an Event Operations Specialist to lead the planning, coordination, and flawless execution of Lexroom’s internal and external events — from company workshops and retreats to major tech conferences, industry fairs, and partner activations.

You’ll manage every phase of the process, from early brief to post-event debrief, ensuring operational excellence, brand consistency, and a strong impact across all audiences — internal and external alike.

This role is ideal for someone organized, proactive, and detail-oriented, passionate about building experiences that connect people, ideas, and innovation in a fast-paced tech environment.

Your Key Responsibilities

• Plan and manage events end-to-end, from initial brief to post-event debrief — ensuring every detail is handled with precision.

• Oversee internal events such as team events, workshops, and company-wide meetings, creating experiences that strengthen team cohesion and culture.

• Coordinate external events, including trade fairs, conferences, webinar and partner activations, ensuring flawless execution and high visibility for the Lexroom brand.

• Define objectives, and timelines, working closely with leadership, marketing, and partnerships.

• Supervise suppliers and partners, from logistics and catering to venue setup and technical operations.

• Collaborate with communication teams to align event marketing, newsletters, and social content before and after each activation.

• Manage networking and registration platforms (e.g., Brella, Luma) to maximize attendee engagement and experience.

• Track performance and collect feedback to continuously refine processes and elevate event quality over time.

What You’ll Bring

• 1–2 years of experience in event operations, coordination, or project management.

• Strong organizational and time management skills, with meticulous attention to detail.

• A proactive, can-do attitude and ability to handle multiple projects simultaneously.

• Passion for innovation, technology, and dynamic environments.

• Excellent written and spoken English and Italian (minimum C1 level).

• Familiarity with event and webinar management tools (e.g., Brella, Luma) or visual content creation is a plus.

Competitive Pay

We value excellence and share success:

• Annual Salary Range: €25,000–30,000

• Bonus: Align your growth with the company’s long-term success

• Type: Full-time position

• Location: Milan HQ (Hybrid)

What Sets Us Apart

An Exceptional Team

At Lexroom, you’ll work alongside talented professionals who combine precision, creativity, and execution.

Our compact teams work with autonomy and focus — every contribution matters, and every project shapes the future of legal AI.

Growth that Matters

We believe in learning by doing.

This role gives you exposure to both internal and external event operations, cross-functional collaboration, and brand activation.

You’ll develop real-world skills and a mindset for excellence in execution.

Rewarding Your Contribution

You’ll gain hands-on experience, mentorship from top professionals, and the opportunity to make a tangible impact in one of Europe’s most advanced AI companies.

Benefits That Matter

• Hybrid Work: Combine flexibility and collaboration at our Milan HQ.

• Team Culture: Work with energetic, motivated colleagues who value ownership and precision.

• Career Development: Build skills that open doors to future roles in events, marketing, or operations.

• Team Retreats & Off-sites: Dedicated time to connect, learn, and celebrate success together.

At Lexroom, ambition meets precision and purpose.

If you’re ready to take ownership, learn fast, and help us deliver exceptional experiences — inside and outside the company — we’d love to hear from you.