Event Logistics Specialist / Coordinator (m/f/d)

About the role:
At our headquarters in Munich, we are looking for motivated individuals to join our team and support the execution of international trade fairs, conferences, and events. With your hands-on mindset and passion for logistics and coordination, you will play a key role in delivering high-quality event experiences worldwide. You will be part of a dedicated team managing approx. 40 events per year globally, ensuring that all technical equipment, booth infrastructure, and robot demonstrations are prepared, transported, and executed smoothly.

Your Responsibilities:
• Plan and coordinate logistics for international events and trade fairs 
• Organize transportation of robot systems, booth infrastructure, and marketing materials 
• Prepare and manage packing lists (100–200 items), including serial numbers and country of origin
• Coordinate shipments, customs processes, and temporary imports (e.g. ATA carnets, labeling), together with the Logistics Manager 
• Act as main contact for local logistics providers, freight forwarders, and customs agents together with the Logistics Manager
• Support on-site setup and dismantling (approx. 1- 3 days setup, event duration, 1–2 days dismantling) 
• Order and coordinate infrastructure on-site (power supply, internet, furniture and AV equipment) 
• Ensure all equipment and services meet operational and safety requirements 
• Work closely with Engineering and Marketing teams during event execution 
• Pack, label, track, and maintain inventory of sensitive robotics equipment and booth materials
• Support Marketing Team in managing the inventory or events' equipment and coordinate orders with the SCM Team

Essential Skills:
• First experience in event logistics, trade fairs, or similar environments (ideally in a technical or high-tech context) 
• Strong hands-on mentality and willingness to work in dynamic, non-desk environments 
• High attention to detail, especially in logistics documentation and coordination 
• Fluent English required; German at least B2 level 
• High willingness to travel internationally without restrictions (including the USA) 
• Physically active and comfortable with a role involving movement and on-site work 
• Reliable, structured working style combined with a positive, team-oriented mindset

What we offer:
• Unique opportunity to be part of a global event setup in a cutting-edge robotics company 
• Exciting international projects with extensive travel opportunities 
• Dynamic high-tech environment in a fast-growing, well-funded company 
• Highly diverse and international team with colleagues from 60+ nationalities 
• Steep learning curve through hands-on work and close collaboration with experts 
• Corporate benefits program covering mobility, health, and learning