Event Logistics Executive - Saudi National

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented.  Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

 

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

 

Throughout  2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events.  From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:  

• Work within a highly dynamic business with the energy and style of a start-up  

• Be part of building a business that is launching new products and events at scale  

• Grab an opportunity to accelerate your career and make a real impact.  

  

The Role   is Reporting into the Operations and Logistics team, the Logistics Executive will support Portfolio2 delivery through day-to-day coordination, follow-ups, documentation flow, and tracker completeness across shows. 

You will be required to travel to events when needed to support the team with on-ground coordination, readiness tracking, stakeholder follow-up, and closeout documentation. 

Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI’s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores. 

 

• Own day-to-day portfolio coordination, follow-ups, and documentation flow across shows 

• Maintain approvals registers, deadlines, and action logs across departments and vendors, ensuring clarity on what is pending and what is complete 

• Support vendor coordination by tracking commitments, chasing confirmations, and maintaining structured communication and follow-through 

• Support travel, visa, hotel, and mobility trackers by ensuring record completeness for execution and coordinating corrections for missing information or documents 

• Prepare meeting agendas, take structured meeting notes, and produce readiness packs and updates for internal leadership 

• Support financial close readiness by coordinating invoice packs, supporting documents, approval evidence, and exception logs with Finance and Procurement 

• Support payment workflows including PO and non-PO coordination and documentation completeness through SAP processes, following internal governance 

• Troubleshoot coordination issues during peak periods and on show days, escalating to senior leads when required and keeping stakeholders informed 

• Follow a customer-first approach that provides efficient, effective and value add service to our vertical and brand teams 

 

 

• this role is only for a Saudi National.

• Strong administrative and coordination experience, ideally within events, hospitality, travel, or operational delivery environments 

• High proficiency in Microsoft Office, particularly Excel, with strong attention to detail 

• Confident communication skills, able to liaise professionally with internal stakeholders and external vendors 

• Comfortable supporting procurement and payments workflows (SAP experience preferred) 

• Willingness and ability to learn and operate tracker-based delivery (Airtable experience preferred; training can be provided) 

• A team player with the ability to operate effectively under pressure during peak event periods 

Core Benefits:  

• Medical Insurance for individual and family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 1 month every year

Local Relocation Package*:  

• Paid flight to Riyadh – individual and family
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.