Event Coordinator

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations: Lansdowne, VA

Team Overview

As an Event Coordinator, you are a vital part of the Events team here at ADF. In this role, you are responsible for delivering high-quality, mission-aligned events across the organization. This role involves end-to-end planning, stakeholder collaboration, logistics management, and on-site execution to ensure each event meets ADF’s exceptional standards. You will support and lead events of varying sizes (20-300 attendees), providing outstanding service to both internal and external audiences.

Key Responsibilities

Event Planning and Execution:

• Travel to event locations to manage on-site operations and ensure successful event delivery.

• Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event.

• Continuously identify opportunities to improve event planning processes, logistics, and attendee engagement.

Attendee and Faculty Coordination:

• Serve as the main point of contact for assigned attendees and/or faculty members during the pre-event phase.

• Oversee the registration process, travel arrangements, scheduling, and reimbursement needs.

• Coordinate with A/V and Event Technology teams to ensure all presentation and production needs are met, including session materials and stage setup.

Event Lead and Management:

• Act as the lead planner for assigned events, guiding stakeholders through the planning process and aligning event goals with execution strategies.

• Facilitate planning meetings, assign responsibilities, and manage timelines using project management tools such as Trello.

• Partner with the Event Technology Team to coordinate event registration (Cvent), branding, signage, and printed materials.

• Communicate A/V needs and ensure production logistics are clear and coordinated across teams.

• Maintain ownership of the event budget and ensure cost-effective planning in collaboration with stakeholders.

Logistics Coordination:

• Source and secure event venues, including site research, contracting, and proposal development for stakeholder and legal review.

• Coordinate all logistics such as catering, décor, transportation, supplies, and vendor communications.

• Manage hotel rooming lists and oversee accommodation logistics for attendees and guests.

• Support in-house event needs by collaborating with the Facilities Team and managing shipping for offsite events.

• Monitor expenses and work closely with stakeholders and managers to ensure events are delivered within budget.

Minimum Qualifications

• 2 years of experience in event or conference coordination, ideally within a professional and/or nonprofit setting.

• Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.

• Strong written and verbal communication skills.

• Proven project management abilities with the capacity to manage multiple events and priorities throughout the year.

• Exceptional interpersonal skills, demonstrating professionalism and courtesy when engaging with ministry friends, guests, attorneys, team members, and vendors.

• Ability to represent the organization with a positive, professional demeanor at all times.

• Well-developed organizational skills with strong attention to detail.

• Thrives in a fast-paced, high-pressure environment while managing multiple priorities.

• Stays composed and solution-focused under pressure or during unexpected challenges.

• Ability to travel domestically approximately 40–60 days per year (may include occasional international travel) as well the ability to work evenings and weekends as needed.

Preferred Qualifications

• Bachelor’s degree preferred.

• Experience coordinating events that include high-profile guests or speakers is strongly preferred.

• Familiarity with event registration and project management tools is a plus (i.e. Cvent and Trello)

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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