Event Coordinator

The Florida Panthers enter the 2025-26 season as the two-time defending Stanley Cup Champions, having gone to the Stanley Cup Final in each of the past three seasons. The National Hockey League’s southernmost team, the Panthers have reached the postseason in a club-record six consecutive campaigns. The Panthers operate four facilities in Broward County, Florida: Amerant Bank Arena in Sunrise, the Panthers IceDen in Coral Springs, the new state-of-the-art practice facility Baptist Health IcePlex in Fort Lauderdale, as well as the renovated War Memorial Auditorium, which hosts concerts and events for the South Florida faithful.

An organization with deep roots in the community, the Panthers are owned by Vincent J. Viola, a graduate of the United States Military Academy at West Point and a veteran of the U.S. Army. Emphasizing a culture of selfless service both on and off the ice, the Panthers pillar program ‘Heroes Among Us’ honors a United States military veteran at every game and the Florida Panthers Foundation has four main focuses including veterans affairs, children's health and education, raising awareness for the endangered Florida panther and growing youth hockey.

Job Title: Event Coordinator – Amerant Bank Arena & FTL War Memorial Auditorium
Department: Event Services
Reports To: Event Manager, Event Services
Status: Full Time
Classification: Exempt

Position Overview:
The Florida Panthers and Amerant Bank Arena are seeking a dynamic, high-energy, and dedicated individual to serve as the Event Coordinator, Event Services.
The Event Coordinator is responsible for supporting the planning, organization, and execution of events within the arena and War Memorial Auditorium. This role works closely with internal departments, clients, promoters, production teams, and vendors to ensure seamless event operations from initial planning through settlement and post-event follow-up. Events include sports, concerts, family shows, corporate functions, conventions, seminars, and other programmed activities.
The ideal candidate is highly organized, detail-oriented, client-focused, and capable of managing multiple projects simultaneously in a fast-paced environment.

Essential Duties and Responsibilities:
• Manage relationships between Amerant Bank Arena, the Florida Panthers, the FTL War Memorial, clients, promoters, partners, and vendors.
• Support event buildouts using production notes and other communications, including assisting with AutoCAD diagram creation as needed.
• Thoroughly disseminate event information to all relevant departments through preparation of event sheets, attendance at meetings, and participation in building walkthroughs.
• Compose clear and concise outlines detailing event setup needs, venue access requirements, security needs, and show run times.
• Assist in assembling show costs for billing and settlement in advance of events and gathering final charges for post-event settlement.
• Coordinate the scheduling of rigging and labor for load-in, performance, and load-out based on promoter requests, ensuring accurate communication with internal teams.
• Participate in regular departmental meetings to maintain effective communication across Event Services and venue operations.
• Foster an upbeat, collaborative work environment and support strong team morale.
• Ensure facility readiness, safety, and client satisfaction by conducting pre- and post-event walkthroughs and confirming proper event setup. Report equipment in need of repair to Facility Operations.
• Participate in production walkthroughs and planning meetings for upcoming events as requested by the Programming Department.
• Provide event estimates and operational insights for potential and confirmed events.
• Interact with the Guest Experience team to help resolve time-sensitive guest issues during events.
• Collaborate with the Box Office on house scaling, production kills, and event builds.
• Maintain accurate event records, production requirements, and operational notes.
• Perform other duties as assigned.

Qualifications:
• Bachelor’s degree from an accredited four-year college or university preferred.
• 1–2 years of experience in event services, event management, or arena operations is strongly preferred.
• Strong project management and organizational skills with exceptional attention to detail.
• Demonstrated strong time management skills with the ability to prioritize multiple tasks and deadlines effectively. Flexibility in work location is required, as events occur across both venues.
• Demonstrated interpersonal skills with the ability to collaborate across internal departments and external organizations.
• Working knowledge of facility operations, event logistics, and safety requirements.
• Familiarity with fire/safety codes, health codes, and ADA requirements preferred.
• Ability to think creatively, work independently, and operate with initiative, and adapt within a fast-paced environment.
• Strong verbal and written communication skills with an emphasis on professional business writing.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook; experience with Momentous Elite or similar event management tools preferred.
• Experience with CAD software preferred.

Position Type/Expected Hours of Work:

This is an exempt (salaried) position and requires the ability to work flexible hours, including nights, weekends, and holidays as needed.

At the Florida Panthers Hockey Club, Arena Operating Company, Panthers IceDen, Sanza Food Service, War Memorial Benefit Corporation, and FLA Team Shop, we strive to make every employee feel valued and respected for who they are and the unique contributions they make. We believe that a diverse and inclusive company is a more innovative and successful company, which is why we aim to infuse diversity, equity, and inclusion (DE&I) into all aspects of our culture and our business.

We welcome all to apply and join our team.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.