Estimator & Warehouse Coordinator

Estimator & Warehouse Coordinator

Position Summary

The Estimator & Warehouse Coordinator is a dual-function role responsible for supporting both the sales and operations functions of Canada West Garage Doors. Reporting to the Branch Manager, this position combines estimating and quotation preparation with warehouse coordination, inventory management, and order fulfillment.

This role plays a critical part in ensuring accurate, timely quotes for customers while maintaining efficient warehouse operations, supporting inbound and outbound logistics, and ensuring materials are available to meet project and sales requirements.

Key Responsibilities

Estimating & Quotation Support

Prepare accurate and timely quotes for residential and commercial garage door products, components, and accessories

Review customer inquiries, drawings, specifications, and take-offs (where applicable)

Source pricing from suppliers and internal systems

Ensure quotes reflect correct product selection, sizing, and configuration

Work closely with sales representatives to support bid submissions and customer requests

Track and follow up on outstanding quotations

Order Processing & Coordination

Convert accepted quotes into sales orders

Verify product availability, lead times, and delivery requirements

Coordinate with suppliers and internal teams to ensure timely fulfillment

Maintain accurate documentation and order records

Warehouse & Inventory Coordination

Receive and inspect incoming shipments for accuracy and condition

Organize and maintain warehouse inventory in a clean and efficient manner

Pick, pack, and prepare orders for shipment or customer pickup

Maintain accurate inventory counts and assist with cycle counts and inventory reconciliations

Monitor stock levels and notify management of reorder requirements

Ensure proper handling and storage of materials and products

Logistics & Shipping

Coordinate outbound shipments, including scheduling freight and preparing shipping documentation

Assist customers and installers with order pickups

Ensure orders are complete and accurate prior to release

Customer Service & Communication

Provide professional and timely communication with customers, suppliers, and internal teams

Assist with product inquiries, order status updates, and basic technical support

Support walk-in customers at the distribution centre as required

Health, Safety & Organization

Maintain a safe and organized warehouse environment

Follow all company safety policies and procedures

Assist in maintaining tools, equipment, and general warehouse standards

Qualifications & Experience

Experience in estimating, order coordination, warehouse operations, or a similar role

Experience in building products, construction materials, or overhead/garage doors is an asset

Strong attention to detail and accuracy

Ability to read basic drawings and specifications (preferred)

Strong organizational and time management skills

Proficiency with computers and software packages (Excel, QuickBooks experience an asset)

Valid driver’s license and clean abstract required

Working Conditions

Combination of office and warehouse environment

Physical activity required, including lifting up to 50 lbs, moving, and handling materials

Fast-paced environment with changing priorities

Career Development Opportunities

This role provides a strong foundation for career growth within Canada West Garage Doors. Employees in this position may progress into:

Sales Representative / Account Manager roles, leveraging product knowledge and customer interaction experience

Garage Door Installer / Service Technician roles, with additional technical training and hands-on experience.