Estimating Administrator
Confidential
Posted: March 6, 2026
Interested in this position?
Create a free account to apply with AI-powered matching
Quick Summary
Estimating is a key role in a team that involves estimating the quantity and cost of goods or services, and ensuring that projects are completed on time, within budget, and to the required quality standards.
Required Skills
Job Description
About Us:
At Dean-Lane Contractors, we know that great work starts with a great team. For nearly 27 years, we've delivered high-quality plumbing, sheet metal, and fabrication services with a focus on innovation, efficiency, and craftsmanship. From apprentices to foreperson to office professionals, every team member plays a role in delivering projects on time, on budget, and built to last. We invest in technology, training, and people—because we believe in building better, together. Join Dean-Lane and be part of a team that sets the standard in mechanical construction.
Job Summary:
Dean-Lane is looking for an Estimating Administrator to join our team!
Job Responsibilities:
The duties will include, but are not limited to:
Assist with managing incoming bid opportunities and organizing bid schedules. Post and track public tenders from platforms such as Link2Build, Invitely Prime, and Bids & Tenders. Contact any GC to determine which jobs they are biding on.
Manage CRM system with accurate tracking of bids and awarded projects. Ensure files are in the correct format for AutoBid.
Support the estimating team with project setup tasks as required.
Obtain and track incoming supplier quotes and ensure they are properly filed and accessible. Follow up with suppliers to ensure information is accurate based on the job.
Upon award, organize all quotes, estimates, drawings, and related documents into the project folder.
Update complete quote tracking sheet.
Track addendums and ensure proper documentation.
Provide assistance with quotes by ensure all data is entered accurately such as counts for fixtures, equipment and quoted items, fill out any data for prequalification.
Provide general administrative support to the estimating including document filing such as DropBox, OneDrive or Allprise documents.
Requirements:
Previous administrative or coordination experience, ideally within construction, estimating, or project environments.
Strong organizational skills and attention to detail.
Proficiency with Microsoft Office and document management systems.
Strong communication and follow-up skills.
Schedule and Location:
In office, Monday to Friday 7:30 – 4:00
Dean-Lane is committed to meeting the accessibility needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC). Should you require accommodations during the recruitment and selection process, please let us know. Dean-Lane is an equal opportunity employer. We thank all candidates for the intertest, however only those selected for an interview will be contacted.