Enrollment Records Clerk

Job Title: Enrollment Records Clerk

Reports to: Enrollment Director

Salary Range: $22.00 – $28.00 per hour

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, Paid Holidays

Classification: Hourly, Non-Exempt

Status: Full-Time, Regular w/ Benefits

Location: Coarsegold, CA

Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs.

JOB SUMMARY

The Enrollment Records Clerk is responsible for maintaining the accuracy, integrity, and security of Tribal enrollment records. This position performs detailed records management functions, including document verification, digitization, data entry, filing, retrieval, and archival. The Records Clerk supports enrollment operations by ensuring that all records are complete, properly organized, and readily accessible in accordance with Tribal requirements and confidentiality standards, under the direction of the Enrollment Director.

ESSENTIAL DUTIES

Support the Tribal Enrollment application process, including ancestry and blood quantum verification, under the direction of the Enrollment Director.

Review and verify enrollment applications and supporting documentation for completeness, accuracy, and authenticity.

Perform data entry, updates, and maintenance of enrollment records in electronic databases and document management systems.

Digitize, index, file, retrieve, and securely store enrollment records in physical and electronic systems; maintain organized archives for active and historical records.

Create, audit, and maintain enrollment files for Tribal members.

Prepare and issue official enrollment-related documents, including Certificates of Indian Blood, Tribal Enrollment Cards, and verification letters, as directed.

Retrieve and prepare enrollment records and documentation for the Enrollment Committee, Tribal Council, and authorized internal requests.

Respond to internal and external requests for enrollment information and verification in accordance with Tribal policies and confidentiality requirements.

Coordinate with Enrollment Department staff to resolve missing, incomplete, or inconsistent documentation.

Assist with special enrollment-related requests, including burial assistance, DMV verification, and program eligibility documentation.

Provide administrative and front-facing support to the Enrollment Department, including answering phones, greeting visitors, and assisting with routine inquiries.

Ensure compliance with records retention, security, and confidentiality standards.

Perform related duties as assigned to support Enrollment Department operations.

MINIMUM REQUIREMENTS

High school diploma or GED.

Minimum of two (2) years of experience in records management, clerical support, data entry, or a related role involving confidential documents.

Experience maintaining physical and electronic filing systems.

Proficiency with basic computer applications and electronic document management systems.

Valid driver’s license, clean driving record, and current auto insurance.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Ability to manage multiple tasks simultaneously while maintaining accuracy and organization.

Strong interpersonal skills with effective verbal and written communication abilities.

Highly organized and detail-oriented, with the ability to track and manage workflow.

Ability to work effectively in a fast-paced, high-pressure, and result-driven environment.

Application Process

To apply, please submit the following materials:

Completed application

Current resume

Documentation of higher education

Verification of Tribal enrollment (required if claiming Tribal or Indian Preference)

Submission Instructions 

Applications may be submitted on-line, by walk-in, or regular mail. Please send all materials to:

Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 

PRCI Tribal Preference:

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. 

INDIAN PREFERENCE STATEMENT:

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.