Enrollment Director

Job Title: Enrollment Director

Reports to: Tribal Administrator

Salary Range: $90,000-$100,000

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, Paid Holidays

Classification: Salary – Exempt

Status: Full-Time, Regular w/ Benefits

Location: Coarsegold, CA

Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs.

JOB SUMMARY

The Enrollment Director provides strategic leadership and oversight of the Tribe’s enrollment operations. This role manages the Enrollment Department, ensuring compliance with Tribal laws, federal regulations, and data privacy standards. Responsibilities include supervising staff, developing and enforcing enrollment policies, maintaining accurate and secure records, and serving as the primary liaison to the Enrollment Committee, Tribal Council, and external agencies. The Director also oversees special enrollment processes, manages digital systems, and represents the Tribe at enrollment-related meetings and forums.

ESSENTIAL DUTIES

Provide leadership and supervision to the Enrollment Department, including the Enrollment Administrative Assistant and Enrollment Records Clerk.

Oversee departmental workflow, workload distribution, and performance management.

Lead the development, implementation, and enforcement of enrollment policies and procedures in collaboration with the Enrollment Committee.

Ensure compliance with Tribal, federal, and legal standards governing enrollment, records retention, and data privacy.

Oversee the management, digitization, security, and archival of enrollment records and sensitive documentation.

Review and approve enrollment applications, determinations, and related correspondence for Enrollment Committee and Tribal Council consideration.

Serve as the primary liaison to the Enrollment Committee, Tribal Council, Bureau of Indian Affairs, and other relevant entities.

Facilitate Enrollment Committee meetings, including agenda preparation, documentation, and decision tracking.

Provide enrollment verification to Tribal programs for eligibility determination.

Oversee special enrollment-related processes such as burial assistance, DMV verification, and Yosemite National Park waivers.

Maintain and oversee enrollment-related databases, scanning systems, and digital platforms.

Represent the Tribe at enrollment-related conferences, trainings, and intertribal forums.

Support departmental operations through additional duties as needed.

MINIMUM REQUIREMENTS

Bachelor’s degree in public administration, tribal governance, records management, or a related field, or an equivalent combination of education and experience.

Minimum of five (5) years of progressive experience in enrollment, records management, or Tribal government operations.

Minimum of two (2) years of supervisory or managerial experience.

Demonstrated experience working with confidential and sensitive records.

Proficiency with computer applications and digital recordkeeping systems.

Valid driver’s license, clean driving record, and current auto insurance.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Strong understanding of Tribal enrollment principles, membership eligibility standards, and governance processes.

Ability to interpret and apply Tribal constitutions, ordinances, and enrollment laws.

Ability to lead and supervise staff while maintaining accountability and workflow efficiency.

Strong organizational skills with the ability to manage complex, detail-driven processes.

Ability to work effectively in a fast-paced, high-pressure, and result-driven environment.

Strong interpersonal skills with excellent verbal and written communication abilities.

Ability to manage multiple priorities simultaneously with integrity and a strong commitment to accuracy.

Comfortable interacting with Tribal leadership, committees, staff, and external agencies.

Familiarity with the Tribe’s Constitution, laws, and cultural practices is preferred but not required.

Must maintain strict confidentiality in all matters and uphold Tribal sovereignty.

Application Process

To apply, please submit the following materials:

• Completed application form

• Current resume

• Documentation of higher education

• Verification of Tribal enrollment (required if claiming Tribal or Indian Preference)

Submission Instructions 

Applications may be submitted on-line, by walk-in, or regular mail. Please send all materials to:

Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 

PRCI Tribal Preference:

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. 

INDIAN PREFERENCE STATEMENT:

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.