Engineering Project/Permit Coordinator

Safety Status:  Safety Sensitive

SUMMARY Coordinates project and permit submittal, review, and inspections.  Manages database accuracy and reporting including Trakit.  Provides general administrative, clerical, and receptionist duties to the department.

LEVELS OF RESPONSIBILITY

Supervision:    No Direct Reports

Assets:              Computer, copier, desk phone, city p-cards and office supplies

Security:           Sensitive - Access to city website postings, confidential development proposals, financial                         information, and the city’s critical infrastructure asset network.

Technology Knowledge:  ESRI, Bluebeam, Tyler Enterprise ERP, BambooHR, Executime, Civic Clerk, Microsoft Office (including Outlook, Excel, PowerPoint, Teams, and Word).

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements.  Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position.  Other duties may be assigned.

Must be familiar with all of the City of Bentonville’s policies, procedures, and specifications for residential and commercial development. 

Works under the general supervision and guidance of the City Engineer

Works with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.

Coordinates the purchasing and payment processing for several internal department accounts for general and office supplies, as well as capital projects.

Ensures the accountability and accuracy of department clerical and administrative processes.

Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Maintains related files and team websites.

This position will coordinate and help document all inspections of all our projects.

Assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters.

Records and maintains files and information concerning capital, engineering and airport projects and permits.

Assists the staff engineer with managing private development projects.

Collects, refunds, and maintains all records for fees, guarantees, and bonds related to private development projects. 

Acts as the point of contact for citizens, customers, and city departments for the engineering department.

Assists with payroll processing as needed.

Process and maintain all ARDOT reimbursements associated with capital improvement projects.

Utilize computer software to manage construction projects such as Microsoft project, spreadsheets, word processing and databases.  Assists staff in resolving software operations problems.  Research, analyze and compile data from a variety of sources.

Performs other duties as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and five (5) years related experience and/or training, or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver’s License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk.  The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions.  The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; and vibration.  The noise level in the work environment is usually moderate.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.