EHS Compliance Specialist

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation.

Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Water Tech has an outstanding opportunity for a dedicated EHS professional to join our team as the

EHS Compliance Specialist for North America (NORAM). This position is a vital member of an interactive and supportive team responsible for providing support to the EHS Compliance Team and supporting all customer pre-qualification related interactions. The role requires an EHS administrative professional that has strong software skills, Google or Microsoft skills, attention to detail, and communication skills.

This position demands strong software or computer skills as you will be collecting and consolidating

data for all of NORAM. You will work closely with operations, other EHS professionals and leadership teams to help support the daily requirements of customers and site specific expectations. Your responsibilities encompass collecting and consolidating data, accessing and managing multiple contractor management systems to ensure smooth access for Veolia team members, obtaining and managing payment of the management tools through raising purchase orders, and various interactions with team members and customers. This role offers the opportunity to make a meaningful impact on workplace safety while contributing to the ecological transformation that defines Veolia's mission.

Key Characteristics, Duties and Responsibilities

The EHS Compliance Specialist role is an administrative position therefore it will consist of

characteristics that will help support the EHS Compliance team:

Document Assembly and Submission

• Gathering Information: Collect and catalog all necessary documents, such as insurance certificates, annual and quarterly safety metrics, safety management plans, training certificates, and OSHA logs.
• Form Completion: Accurately complete complex pre-qualification forms, questionnaires, and online portals provided by potential clients.
• Customization: Tailor the standard company information to specifically address the unique requirements and scope of the individual pre-qualification request.
• Submission: Able to request documentation required from other teams including drug and alcohol test results, fit test reports, training documents, site specific documents, licenses, and WCB clearance reports.
• Develop and maintain comprehensive EHS documentation and implemented control procedures to ensure regulatory compliance, standardize safety protocols, and facilitate effective communication of environmental, health, and safety requirements across the organization
• Finance: Able to obtain purchase orders for various contractor systems and ensure renewals are managed to reduce any risks of tools being locked due to payment issues. Working closely with NAM Buydesk for any issues.

Internal and External Coordination

• Internal Liaison: Work closely with NORAM EHS managers to help provide necessary documentation and pre-qualification requirements for customers. Work closely with NORAM Commercial Operations teams for support in certificates of insurance for customer approvals. Work with HR Compliance teams for necessary documentation related to drug and alcohol testing (DISA).
• External Liaison: Provide Veolia teams with support when customers reach out with specific requests. Most requests will be made through contractor management systems or directly through emails.

Record Keeping and Maintenance

• System Management: Establish and maintain an efficient filing system (physical and digital) for all pre-qualification documents, ensuring they are version-controlled.
• Renewal Tracking: Monitor and track the expiration dates of critical documents such as Canadian Workers Compensation clearance reports and manage the timely renewal process.

Technical and Written Skills

• Writing and Editing: Draft, edit, and proofread technical narratives, company profiles, and executive summaries to ensure they are clear, compelling, and free of errors.
• Formatting: Ensure a consistent, high-quality, and professional visual presentation for all submissions.

Education & Experience

Required:

• Bachelor's degree in EHS, Computer science or related
• 3+ years EHS leadership experience with health and safety focus in manufacturing/production
• Knowledge of OSHA, EPA, and state/local EHS regulations and compliance
• Strong software and navigating various systems skills

Soft Skills:

• Effective Communicator: Clearly conveys EHS requirements at all organizational levels
• Collaborative Partner: Builds strong cross-functional relationships with operations, engineering, and facility teams
• Adaptable Professional: Manages competing priorities with sound judgment in fast-paced environments
• Active Listener: Fosters open dialogue about safety through considerate listening
• Proactive Problem Solver: Drives process improvements for facility operations

Working Conditions

• This position is a remote office based position

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

To ensure transparency and compliance with employment laws, we provide the following details regarding this position:

Compensation: The compensation range is tied to the market for similarly benchmarked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $62,000-$82,000 CAD, $65,000-$85,000 annually.

Artificial Intelligence (AI) Disclosure: We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status: This posting is for an existing vacancy.

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.