E-Procurement System Officer

Location: Any MSF Office*

Contract: Fixed-term contract at 80% or 100%

Duration: 12 months

Starting date: 01st of June 2026

Deadline to apply: 14th of April 2026

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of origins, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.

Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF's social mission.

As part of the Global Procurement Unit, the E-Procurement System Officer will:

• Report hierarchically to the Procurement System Project Manager

• Report functionally to Global Procurement Processes & Systems Manager

• Works closely with:

• E-Procurement System Implementation Officer

• GPU teams and MSF entities

• Software publisher support teams

• Collaborates with users and other stakeholders

III. PURPOSE OF THE JOB

The objective of this role is to support the effective rollout, adoption, and stabilization of MePP (MSF e-Procurement Portal) by focusing on data migration, user support, training, documentation, and system quality. The role is strongly data- and operations-oriented, contributing to a smooth user experience and continuous improvement of the tool.

IV. MAIN RESPONSIBILITIES

• Roll-out and Implementation Support

• Support the roll-out of the e-procurement tool to new entities and user groups

• Assist in the preparation and execution of go-live and hypercare activities.

• Follow defined rollout steps and help improve the roll-out kit and templates based on lessons learned.

• Support coordination with internal stakeholders and the software provider team.

2. Data Migration and Data Quality

• Support the collection, cleaning, and migration of data (users, suppliers, contracts, basic system data).

• Perform data checks to ensure completeness, consistency, and accuracy.

• Build tools and processes to assess and improve data quality

• Monitor data quality after go-live and flag issues or inconsistencies.

• Support corrections and improvements together with the project team and software provider.

3. User Support

• Act as first-level support for users during the hypercare phase.

• Answer user questions, troubleshoot basic issues, and log bugs or incidents.

• Follow up on reported issues and coordinate with the software provider for resolution.

• Track recurring issues and help identify practical improvement.

4. Training, Documentation and Continuous Improvement

• Support user onboarding, trainings, and system demos.

• Maintain and simplify user documentation and guides (including translations).

• Support testing, bug fixes, and ongoing system improvements.

• Maintain the functional configuration guide.