Documentation Clerk

*Please note this is a temp to perm role*

The hours for this position are: Mon-Fri 3 PM to 11:30 PM *with some flexibility. Saturdays as needed.

We are seeking a meticulous and organized Documentation Clerk to join our team. The ideal candidate will be responsible for classifying, cataloging, storing, and retrieving documentation generated by various departments. This role is crucial in ensuring that all documents are accurately managed and easily accessible.

Duties/Responsibilities::
• Classify and codify documents according to a specified system. Assign cross-indexing numbers if the subject matter should be classified and filed under more than one heading.
• Place material in electronic media such as mainframe computer, CD-ROM, or in storage file cabinets, drawers, boxes, or special filing cases. Prepare catalogs of documentation and locate and remove material from files when requested.
• Keep records of material removed and trace missing materials. May revise the coding system to improve code usage.
• May involve word processing tasks to support documentation management.
• Work closely with other departments to ensure proper documentation management and accessibility.
• Observe loading of trucks and cross checking material accuracy/deficiency of pallet construction.

Required Skills/Abilities::
• Strong attention to detail and accuracy in documentation and record-keeping.
• Excellent organizational and time management skills.
• Proficiency in using documentation management software and Microsoft Office applications (e.g., Excel, Word).
• Effective communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.

Education and Experience: :
• High school diploma or equivalent required. Additional coursework or certification in documentation management or a related field is a plus.
• Minimum of 1 year of experience in documentation or clerical role.

Working Conditions: :
• This position may require physical activities such as lifting, moving materials by hand or using basic materials handling equipment.
• This role may involve working in various environments, including office settings and storage facilities.
• Employee will be exposed to various temperature swings from an office environment to a refrigerated temperature of 35-45 degrees F.