Document Controller - UK Wide

Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.

Egis has acquired Omnia Projects, a UK-based engineering consultancy specialising in electricity Transmission and Distribution (T&D).

Established in 2012, Omnia Projects is a respected specialist in T&D engineering, project management and technical assurance. With over 110 staff the company has delivered critical infrastructure for clients including National Grid, helping to shape the UK’s evolving energy system.

As a Document Controller, you will support our project managers, designers, and clients with the development and management of document control procedures from concept, through project delivery, and finally on to financial close. Projects are varied in size and scale, with some at the forefront of the UK's drive to decarbonise the power industry. You will be part of a multi-disciplined team ensuring the maintaining of accurate records of project documentation. You could be sorting electronic or hard copies of project documentation and producing reports.

Responsibilities

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hard copy documents as required
• Establish and maintain the Master Document Registers in cooperation with the Project teams
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures

• Customer-centric approach to delivering a high-quality output
• Experience with working in cross functional teams
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively
• Excellent verbal and written communication skills
• Proficient in MS Office Suite, including SharePoint, Word, Excel
• Ideally experience in document management software packages such as ACC documents but training will be provided
• Ability to work independently and demonstrate problem-solving skills
• Attention to detail and a high level of accuracy in record-keeping and data management
• Professional demeanour and ability to maintain confidentiality
• Must already have the Right to Work in the UK, or be able to secure this prior to commencement of the role.

Location - UK Wide roles available

Home based, with the option of working from Omnia offices (Stafford, Stockton Heath, Northallerton), as pre project requirements. Must be willing to travel anywhere throughout the UK.

Working Hours:

Ideally full time but will consider Contingent Worker Contract and Part-Time options.

Package:

• Competitive Salary, plus discretionary bonus
• Working hours of 40hours per week. All overtime payable or time off in lieu (your choice) should you work more than this
• 22days holiday, plus bank holidays with an option to increase
• Private Medical Insurance
• Workplace Pension
• Death in Service
• Company car scheme